Purpose

To explain OSC’s automatic processing and to provide instructions for agency processing

Affected Employees

SUNY Construction Fund employees in Bargaining Unit 97 who meet the eligibility criteria

Background

The State University Construction Fund Resolution and Chapter 10 of the Laws of 2008 provide for a General Salary Increase for eligible employees in Bargaining Unit 97.

Effective Date(s)

4/2/09 - Paychecks dated 4/29/09 (Administration)

Contract Provisions and Eligibility Criteria

April 1, 2009 General Salary Increase

The legislation provides for a 3% Salary Increase for employees in NS (SG 600) positions and hourly employees.

• Annual employees receive a 3% increase rounded to the nearest dollar.
• Hourly employees receive a 3% increase rounded to the nearest cent.

Exception:

• No increase for employees who were on a Leave of Absence (other than Workers’ Compensation Leave) on the effective date of the increase until the employee returns from leave.

OSC Actions: Automatic Processing of Increase

After payroll processing for Pay Period 1 is completed, OSC will process the April 2009 Salary Increase for eligible employees whose Pay Basis Code is ANN or HRY as follows:

• OSC will automatically insert a row in the employee’s Job Data page to reflect the Salary Increase using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) for employees who are Active, on a Paid Leave of Absence (except Military Stipend) or on Workers’ Compensation Leave. The row will be inserted effective 4/2/09.
• OSC will automatically insert a row in the employee’s Job Data page to reflect the Salary Increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are Inactive or on a Leave of Absence (except Workers’ Compensation Leave) only if the employee subsequently returns to Active status in an eligible position in Pay Period 1 but after the effective date of the increase. The row will be inserted using the effective date of the Rehire or Return from Leave action.
• OSC will automatically insert a row in the employee’s Job Data page to reflect the Salary Increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are newly appointed or who transfer into an eligible position in Pay Period 1 but after the effective date of the increase. The row will be inserted using the effective date of the Hire, Position Change or Transfer action.
• OSC will automatically insert rows in the employee’s Job Date page to reflect the Salary Increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees for all subsequent rows provided the employee remained in an eligible position.

Exceptions:

• If the employee in on Military Stipend, a row will not be automatically inserted. However, employees who were placed on Military Stipend due to new military orders on or after the effective date of the payment are eligible for a recalculated military stipend based on the increase. Eligible employees’ records will be updated manually by OSC to reflect the increase.
• If the employee’s Job Data information does not match the information on Position Data, a row will not be automatically inserted.

Agency Actions

The following procedures must be used by the agency when submitting transactions in Pay Period 1L:

For transactions requested on the Job Action Request or Transfer request page with an effective date on or before 4/2/09 (Administration):

• The agency must not include the 2009 Salary Increase in the Pay Rate field on the Job Action Request page. The April 2008 Salary Schedule must be used to calculate the salary.

For transactions requested on the Job Action Request or Transfer Request page with an effective date after 4/2/09 (Administration):

• The agency must not include the 2009 Salary Increase in the Pay Rate field on the Job Action Request page.

Control-D Reports Available After Processing

The following Control-D reports will be available for agency review after processing of the automatic increases:

NHRP709 Mass Salary Increase Exception Report

This report identifies all employees who did not receive an automatic increase with the following message:

• Position and job do not match

NHRP704 Mass Salary Increase Report

This report identifies all employees who received the Salary Increase and identifies all of the employee’s salaries that were automatically increased.

Questions

Questions regarding this bulletin may be directed to the Salary Determination mailbox.