Purpose:

The purpose of this bulletin is to provide agency instructions for processing the Fiscal Year (FY) 2024-2025 Shift Lump Sum Payment.

Affected Employees:

Employees in a position represented by the CSEA Operational Service Unit – BU03 in the Department of Transportation are affected.

Background:

Pursuant to Article 51 of the 2021-2026 Operational Services Unit Agreement between the State of New York and the Civil Services Employees Association (CSEA), employees assigned to winter maintenance shifts which require them to change their normal working hours to a shift, any part of which falls between the hours of 6:00 p.m. and 6:00 a.m. on a regularly scheduled basis, shall receive a lump sum payment of $750.

Employees eligible for the FY 2024-2025 Shift Lump Sum Payment of $750 shall not receive Inconvenience Pay for the same period of the employee’s winter maintenance shift.

Effective Dates:

The FY 2024-2025 Shift Lump Sum Payment should be processed in Administration Pay Period 17L, paychecks dated 12/04/2024.

Agency Actions:

To pay the FY 2024-2025 Shift Lump Sum Payment to eligible employees, agencies must submit the following information on the Time Entry interface (NPAY502) or the Time Entry page using Earnings Code SHL:

Miscellaneous Payment Information

The Shift Lump Sum Payment is pensionable but is not included in the calculation of overtime.

Tax Information:

The Shift Lump Sum Payment (Time Entry Earnings Code SHL) payment is supplemental taxable income, will be included in the employee’s taxable gross, and is subject to all employment and income taxes.

Federal, State, and New York City income tax withholding will be calculated using the Aggregate method, based on the employee’s current Tax Marital Status and Withholding Allowances on the Employee Tax Data page in PayServ. Yonkers income tax withholding will be calculated using Flat Rate method. Yonkers Flat Rate Withholding is 1.95975%for Yonkers residents and 0.50% for Yonkers non-residents.

Payroll Register and Employee’s Paycheck/Advice

Time Entry Earnings Code SHL and the amount paid will be displayed on the Payroll Register. The Earnings Description Shift LSP and the amount paid will appear on the employee’s paycheck stub or direct deposit advice. 

Undeliverable Checks:

When a valid payroll check is undeliverable due to the agency’s inability to locate the employee, the agency should follow the Agency Actions identified in Payroll Bulletin No. 1786 – Non-Negotiated and/or Undeliverable New York State Payroll Checks.

Checks issued to eligible employees who are now deceased should be submitted as a stop payment request with a reason of Exchange in PayServ. The Report of Check Exchange (AC 1476-P), Next of Kin Affidavit (AC 934-P) and original death certificate should be submitted to the Payroll Reversal and Exchange mailbox at the same time as the stop payment request. If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.

Questions:

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.

Questions regarding taxes may be directed to the Tax and Compliance mailbox.