Purpose
To notify agencies of OSC's automatic Uniform Allowance processing and to explain agency Time Entry procedures.
Affected Employees
Eligible employees in Bargaining Units SY, SR, DR, F8, 87,G9 and 86
Effective Date
Payment will be made in a separate check dated June 19, 2002.
There will be no direct deposit for this payment.
Background Information
Chapters 69, 70, and 71 of the Laws of 2000, which implement agreements between the State and various bargaining units in the Unified Court System, provide for Uniform Allowance payments to eligible employees.
Payment Amount and Eligibility Criteria
There are various Uniform Allowance payments for employees in Bargaining Units SY, SR, DR, F8, 87 and G9. To be eligible, such employees must be active on the payroll, or on Workers' Compensation Disability Leave, and in an eligible title on May 31, 2002. Refer to Teri Collins' memo to payroll agencies dated May 29, 2002 for a list of eligible titles and payment amounts.
For employees in unrepresented titles (Bargaining Unit 86), refer to Teri Collins' May 29, 2002 memo to payroll agencies concerning the makeup payment.
Eligible Full-Time employees are on Sick Leave at 50 percent pay on the eligibility date are entitled to the full payment.
Eligible employees on an approved leave without pay on the eligibility date are entitled to the payment upon their return from leave, provided they return to the payroll prior to November 30, 2002.
There is no pro-ration of the Uniform Allowance for part-time employment.
The Uniform Allowance is not pensionable and is not included on the calculation of overtime.
OSC Actions
On June 3, 2002, OSC will automatically add the Uniform Allowance payment of $575.00 in the Time Entry panel for all employees in Bargaining Units SY and SR who were active on the payroll on May 31, 2002. The earn code UA5 will be used and the Earnings Begin Date and the Earnings End Date will be May 31, 2002.
Employees in Bargaining Units SY and SR who are on Workers' Compensation Disability Leave (WDL) on May 31, 2002 will not receive an automatic payment.
Agency Actions
Agencies are responsible for deleting the payment in period 5 Lag for employees in Bargaining Units SY and SR who are ineligible to receive the payment. The agencies must delete the UA5 earn code from the Time Entry panel for ineligible employees.
To pay the Uniform Allowance to eligible employees in Bargaining Units SY and SR who were not processed automatically, including those on WDL, and to all eligible employees in Bargaining Units DR, F8, 87, G9 and 86, enter the following information in the Time Entry panel:
| Earnings Begin Date: | 05/31/2002 or date employee returned to payroll |
| Earnings End Date: | 05/31/2002 or date employee returned to payroll |
| Earn Code: | UA5 |
| Amount: | Applicable Amount |
Additional Taxes
For any separate check payment, if an employee has an additional tax amount in his/her record, the additional tax will be deducted from both the regular check and the separate check.
Payroll Register and Employee's Paycheck
The earn code UA5 and the amount paid will be displayed on the payroll register. The earn code description "Uniform Allowance UCS" and the amount will be printed on the employee's pay stub.
Questions
Questions regarding this bulletin may be directed to the Payroll Audit mailbox.