Purpose
To explain OSC's automatic processing and Time Entry procedures.
Affected Employees
Eligible employees in Bargaining Units SY, SR, DR, F8, 87,G9 and 86
Effective Date(s)
Payments will be made in a separate check dated June 18, 2003.
There will be no direct deposit for this payment.
Background
Chapters 69, 70, and 71 of the Laws of 2000, which implement agreements between the State and various bargaining units in the Unified Court System, provide for Uniform Allowance payments to eligible employees.
Payment Amount and Eligibility Criteria
There are various Uniform Allowance payments for employees in Bargaining Units SY, SR, DR, F8, 87 and G9. To be eligible, such employees must be active on the payroll, on Paid Sick Leave or on Workers' Compensation Disability Leave, and in an eligible title on May 31, 2003. Refer to Teri Collins' memo to payroll agencies dated May 28, 2003 for a list of eligible titles and payment amounts.
For employees in un-represented titles (Bargaining Unit 86), refer to Teri Collins' May 28, 2003 memo to payroll agencies concerning the makeup payment.
Eligible Full-Time employees who are on Sick Leave at 50 percent pay on the eligibility date are entitled to the full payment.
Eligible employees on an approved leave without pay on the eligibility date are entitled to the payment upon their return from leave, provided they return to the payroll prior to November 30, 2003.
Part-time employees are eligible for the full Uniform Allowance payment and no pro-ration will be applied.
The Uniform Allowance is not pensionable and is not included in the calculation of overtime.
OSC Actions
On June 6, 2003, OSC will automatically add the Uniform Allowance payment of $575.00 in the Time Entry panel for all employees in Bargaining Units SY and SR who were active on the payroll or on Paid Leave with the Reason of Sick Leave on May 31, 2003. The earn code UA5 will be used and the Earnings Begin Date and the Earnings End Date will be May 31, 2003. OSC will notify OCA when the automatic processing is complete.
Employees in Bargaining Units SY and SR who are on Workers' Compensation Disability Leave (WDL) on May 31, 2003 will not receive an automatic payment.
Agency Actions
Agencies are responsible for deleting the payment (Earns Code UA5) from the Time Entry Panel in period 5 Lag for employees in Bargaining Units SY and SR who are ineligible to receive the payment.
To pay the Uniform Allowance to eligible employees in Bargaining Units SY and SR who were not processed automatically, including those on WDL, and to all eligible employees in Bargaining Units DR, F8, 87, G9 and 86, enter the following information in the Time Entry panel:
| Earnings Begin Date: | 05/31/2003 or date employee returned to payroll |
| Earnings End Date: | 05/31/2003 or date employee returned to payroll |
| Earn Code: | UA5 |
| Amount: | Applicable Amount |
Payroll Register and Employee's Paycheck/Advice
The earn code UA5 and the amount paid will be displayed on the payroll register. The earn code description "Uniform Allowance UCS" and the amount will be printed on the employee's pay stub.
Questions
Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.