Purpose

To explain OSC’s automatic processing of increases to Judicial Longevity Payments paid in 2003 and 2004

Affected Employees

Employees in the following bargaining units who received a 2003 or 2004 Longevity Bonus Payment which was less than the new entitlement: SA, SR, SN, G9, F8, DR, SG, S9, SK, SD, 87 and un-represented employees in CT, 86, and 88

Background

Chapter 203 of the Laws of 2004, which implements agreements between the State and various bargaining units and legislation for un-represented employees in the Unified Court System, provides for increases in the amounts paid as the Judicial Longevity (JLO) to $1,600.00 for 2003 and $1,650.00 for 2004.

Effective Date(s)

Payment will be included in the employee’s regular check, dated October 6, 2004

Longevity Bonus Eligibility

Employees of the Unified Court System who, as of the preceding March 31, have at least twenty (20) years of continuous service in the Unified Court System are eligible to receive a bonus equaling $1,600.00 for 2003 and $1,650.00 for 2004 or prorated amounts based on the part-time work percentage at the time of the initial payments.

• Employees who received a Longevity Bonus Payment in 2003 are entitled to the difference between $1,600.00 and the amount they received if the employee was full-time, or the difference between the new prorated amount and the prorated amount they received if the employee was part-time at the initial time of payment.
• Employees who received a Longevity Bonus Payment in 2004 are entitled to the difference between $1,650.00 and the amount they received if the employee was full-time, or the difference between the new prorated amount and the prorated amount they received if the employee was part-time at the initial time of payment.
• The eligibility criteria for the Longevity Bonus Payment has not been changed.
• The amount of the Longevity Bonus Payment is included in the calculation of overtime.
• The adjustment payments are included as salary for retirement purposes.

OSC Actions

OSC will automatically update the existing Additional Pay rows for the Earnings Code JLO (Judicial Longevity) for the 2003 and 2004 payments.

For all rows with an effective date of 3/27/03 through 3/24/04, the Additional Pay page will be updated with the following information. All other information will remain the same.

For all rows with an effective date of 3/25/04 through the present, the Additional Pay page will be updated with the following information and the system will automatically pay the difference between the new Annual Earnings and the prior Goal Balance. All other information will remain the same.

In order to automatically pay the adjustment for the 2003 payment, a row will be inserted into the Additional Pay page for the adjustment amount. This row will have the following information:

The difference between the amount originally paid and $1,600.00 or the prorated amount.

Control D Report

Control D report titled Mass Additional Pay Report (NHRP703) will be available for agency review on September 24, 2004.

This report identifies all employees receiving the adjustment. The report will be sorted by DeptID and then by employee name, in alphabetical order. Fields on the report include EmplID Employee Record #, Employee Name, Earn Codes (AJL - Adjustment Amount, JLO - Updated Amount) Grade, Salary Plan, Bargaining Unit.

Payroll Register and Employee's Paycheck/Advice

The Earnings Codes AJL and JLO and the amounts will be displayed on the Payroll Register and the employee’s pay stub or advice.

Questions

Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.