Purpose

To notify Unified Court System agencies of the April 2005 Salary and Location Pay Increases.

To explain OSC’s automatic processing and provide instructions for payments not processed automatically.

Affected Employees

• Annual and Hourly represented employees in Bargaining Units SA, SR, SN, G9, F8, DR, SG, S9, SK, SD, and 87
• Annual graded unrepresented employees in Bargaining Units CT, 86, and 88
• Annual NS unrepresented employees in Bargaining Units CT, 86, and 88 whose salary is less than $120,000.00 are eligible for an increase up to the maximum salary cap of $120,000.00

Effective Date(s)

04/07/05 – Checks dated 5/4/05, Pay Period 1L

Background

Chapter 203 of the Laws of 2004 implements agreements between the State of New York and various bargaining units in the Unified Court System and provides for General Salary and Location Pay Increases for represented annual and hourly employees and unrepresented annual employees.

In addition, the UCS Administrative Board has approved increases for NS grade 560 unrepresented annual employees, provided the employee’s salary is less than $120,000.00. Eligible employees may receive an increase up to the maximum cap of $120,000.00.

Contract Provisions and Eligibility Criteria

April 1, 2005 General Salary Increase

The legislation provides for a 2.75% Salary Increase for hourly employees and salaried employees in graded and NS grade 560 positions.

• Payable 4/7/05.
• Revised April 1, 2005 Salary Schedule is attached.
• Annual employees receive a 2.75% Salary Increase, rounded to the next dollar or $900.00, whichever is greater. (Employees must be Active on the incumbency date of 4/01/05 or earlier to be eligible for the $900.00 minimum.)
• Hourly employees receive a 2.75% Salary Increase rounded to the next cent or $.50, whichever is greater. (Employees must be Active on the incumbency date of 4/01/05 or earlier to be eligible for the $.50 minimum.)

NS Grade 560 Annual Unrepresented Employees

• All employees who have a salary rate less than $120,000.00 are eligible for a 2.75% Increase, up to the maximum salary cap of $120,000.00.

Location Pay Increase

• Effective April 1, 2005 and payable April 7, 2005, Location Pay will be increased to $1,264.00 for employees in NYC, Rockland, Westchester, Nassau and Suffolk counties.
• Effective April 1, 2005 and payable April 7, 2005, Location Pay will be increased to $632.00 for employees in Orange, Dutchess and Putnam counties.
• The Location Pay for Monroe County remains at $200.00.

OSC Automatic and Manual Processing

After payroll processing for Pay Period 1L is completed, OSC will automatically insert rows in the Job Data page to reflect the April 2005 (2.75%) salary increase for all annual employees in eligible bargaining units, including NS unrepresented employees who are not eligible for the increase.

These increases will be processed in the following manner:

• For employees in eligible bargaining units who, on the effective date of the increase (4/7/05) have a status of Active, Paid Leave (except those on Military Stipend Leave), or Leave Without Pay with a reason of WDL, OSC will insert a row on the employee’s Job record, effective 4/7/05, using the Action/Reason codes of PAY/SAC (Pay Rate Change/Mass Salary Increase).
• OSC will update all Job rows effective after 4/7/05 in which the employee is in an eligible bargaining unit with Pay Basis Code ANN regardless of status using the Action Reason codes of PAY/CSL (Pay Rate Change/Correct Salary). Exception: If the employee was placed on a paid Military Stipend Leave after 4/7/05, the PLA row will not be updated.
• For employees who are Inactive or on a Leave of Absence Without Pay (not on WDL) on 4/7/05, the increase will be applied to the employee’s Job Data record only if the employee is returned to the payroll in an eligible bargaining unit in Pay Period 1. Rows will be inserted as of the effective date of the Rehire or Rein Leave using the Action/Reason codes of PAY/CSL (Pay Rate Change/Correct Salary) with the new salary.
• Due to the incumbency date of 4/01/05 and the raise not being payable until 4/07/05, certain employees at the hiring rate who are hired after 4/1/05 may receive the $900.00 minimum for which they are ineligible.

Location Pay

OSC will automatically insert a row on the Additional Pay page effective 4/7/05 and later to increase the employee’s Location Pay (LOC) from $1,230.00 to $1,264.00 and Location Pay Mid-Hudson (LMH) from $615.00 to $632.00.

Agency Actions in Pay Period 1L

Hourly Employees

Agencies must submit the Increase for eligible hourly represented employees in Pay Period 1L.

Salaried Employees

The following procedures must be used by the agency when reporting transactions in Pay Period 1L:

• For Pay Changes, Position Changes, and Transfers with effective dates before 4/7/05 and Pay Changes effective on 4/7/05:
  • The agency must not include the Service Increment, Longevity Payment, or 2.75% Salary Increase in the Pay Rate Field.
  • The agency must report the increment code for April 2005.
• For Position Changes and Transfers effective on 4/7/05 that do not result in a grade change:
  • The agency must not include the Service Increment, Longevity Payment, or 2.75% Salary Increase in the Pay Rate Field.
  • The agency must report the projected increment code for April 2006.
• For Position Changes and Transfers effective on 4/7/05 that result in a grade change, the agency must submit the transaction in Pay Period 1L after the automatic raise processing is complete.
  • The salary reported should include all applicable Increment, Longevity, and Raise payments.
  • The agency must report the projected increment code for April 2006.
• For Pay Changes with effective dates after 4/7/05:
  • The agency must not include the 2.75% Salary Increase in the Pay Rate Field, but must include the Service Increment or Longevity Payment in the salary, if applicable.
  • The agency must report the projected increment code for April 2006.
• For Position Changes and Transfers effective after 4/7/05, the agency must submit the transaction after the automatic raise processing is complete.
  • The salary reported should include all applicable Increment, Longevity, and Raise payments.
  • The agency must report the projected increment code for April 2006.
• After the automatic raise processing is complete, agencies must submit Pay Changes for employees with Job Data rows effective after 4/7/05 that are not Pay Changes, Position Changes or Transfers that require correction as a result of the automatic processing.
• Agencies must submit Job Requests after the automatic raise processing is complete in Pay Period 1L to reduce the salaries of unrepresented Annual employees impacted by the $120,000.00 salary cap. The Action/Reason codes of Pay Rate Change/RWH (Raise Withheld) must be used.
• Agencies must submit Pay Changes using the Action/Reason codes of Pay Rate Change/CSL (Correct Salary) to reduce the salary of all employees who were hired after 4/1/05 and received the $900.00 minimum but who were only eligible to move to the hiring rate of the April 2005 Salary Schedule.

Agency 05680

General Salary Increases for the county clerks in this agency code will not be processed automatically. Since they are not eligible for the Increase because their salary is over the $120,000.00 salary cap, no increases should be submitted for these employees.

Location Pay Increases will be processed automatically in Pay Period 2C.

Control-D Reports

The following Control-D Report is available prior to processing of the automatic salary increases:

NHRP 709 Mass Salary Increase Exception Report

This report identifies employees who will not receive an automatic General Salary Increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage and Salary. The report identifies the reason the employee’s salary will not be increased with one of the following messages:

• Salary Below Minimum
• Position and Job do not match

The following Control-D Reports will be available after the processing of the automatic increases and the review of additional Job Request transactions have been completed:

NHRP 703 Mass Salary Additional Pay Report

This report identifies all employees receiving an automatic increase for Location Pay (LOC) or Location Pay Mid-Hudson (LMH). Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay Amount.

NHRP 704 Mass Salary Payment Report

This report identifies all employees who received the General Salary Increase. The report identifies the employee’s last salary that was automatically increased in an eligible bargaining unit. Other fields on the report include the EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage, Action Reason, and Increment Code.

NHRP 709 Mass Salary Increase Exception Report

This report identifies employees who did not receive an automatic General Salary Increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage and FTA Salary. The report identifies the reason the employee’s salary was not increased with one of the following messages:

• Salary Below Minimum
• Position and Job do not match

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.