Purpose

To explain OSC’s automatic processing and Time Entry procedures.

Affected Employees

Eligible employees in Bargaining Units SY, SR, DR, F8, 87, S9, G9 and 86

Effective Date(s)

Payments will be made in a separate check dated June 29, 2005.

There will be no direct deposit for this payment.

Background

Uniform and Equipment Allowance Payments to eligible employees are authorized under Chapter 203 of the Laws of 2004 that implements agreements between the State of New York and various bargaining units in the Unified Court System.

Eligibility

There are various Uniform Allowance Payments for employees in Bargaining Units SY, SR, S9, DR, F8, and 87. Employees must be in an eligible title on May 31, 2005 and Active on the payroll (including Paid Leave of Absence), on Workers’ Compensation Disability Leave (WDL), Military Leave (MLL), Military Leave Stipend (MLS), or Military Training Stipend (MTS).

Employees in Bargaining Unit G9 and unrepresented employees in Bargaining Unit 86 must be in an eligible title on June 30, 2005 and Active on the payroll (including Paid Leave of Absence), on Workers’ Compensation Disability Leave (WDL), Military Leave (MLL), Military Stipend (MLS), or Military Training Stipend (MTS).

Agencies should refer to Teri Collins’ memo dated June 3, 2005 for a list of eligible titles and payment amounts.

Eligible full-time employees who are on Sick Leave at 50 percent pay on the eligibility date are entitled to the full Uniform Allowance Payment.

Eligible employees on an approved Leave Without Pay on the eligibility date are entitled to the Uniform Allowance Payment upon return from leave, provided the return to the payroll is prior to November 30, 2005.

Eligible employees on Workers' Compensation Leave, Military Leave, Military Leave Stipend and Military Training Stipend may be paid immediately.

Part-time employees are eligible for the full Uniform Allowance Payment and no prorated amount will be applied.

OSC Actions

On June 17, 2005, OSC will automatically add the Uniform Allowance Payment (Earn Code UA5) in the Time Entry page for all employees in Bargaining Units SY, SR and S9 who were Active or on paid leave of absence on May 31, 2005. The payment amounts will be $575.00 for Bargaining Unit SY, $595.00 for Bargaining Unit SR and $425.00 for Bargaining Unit S9. The Earnings Begin and End Dates will be May 31, 2005. OSC will notify OCA when the automatic processing is complete.

Employees in Bargaining Units SY, SR and S9 who are on Workers’ Compensation Disability Leave without pay (WDL) or on paid or unpaid Military Leave Stipend (MLS), Military Leave (MLL), or Military Training Stipend (MTS) on May 31, 2005 will not receive an automatic payment.

Agency Actions

Agencies are responsible for deleting the payment (Earn Code UA5) from the Time Entry page in Pay Period 5 Lag for employees in Bargaining Units SY, S9and SR who are ineligible to receive the payment.

To pay the Uniform Allowance to eligible employees in Bargaining Units SY, S9and SR who were not processed automatically, including those on WDL, MLS, MLL, and MTS and to all eligible employees in Bargaining Units DR, F8, 87, G9 and 86, enter the following information in the Time Entry page:

Payroll Register and Employee's Paycheck/Advice

The Earn Code UA5 and the amount paid will be displayed on the payroll register. The Earn Code description “Uniform Allowance UCS” and the amount will be printed on the employee’s paycheck stub.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.