Purpose of Audit

The purpose of our audit was to examine the Authority’s internal controls over rent payments received from tenants for the period October 1, 2013 through July 31, 2015.

Background

The Mechancville Housing Authority is located in the City of Mechanicville, Saratoga County. The Authority, which was established in 1951 according to State Public Housing Law, is governed by a seven-member Board of Commissioners. Operating expenditures for the 2014-15 fiscal year totaled approximately $2.2 million.

Key Findings

• Not all employees who collect rent have unique user names and passwords in the computer system.
• Authority officials do not generate and review audit trail reports.

Key Recommendations

• Ensure that each employee collecting tenant rents has a unique user name and password in the computer system.
• Generate and review audit trail reports from the financial system to ensure that adjustments are made for appropriate purposes.