[read complete report - pdf]

Audit Objective

Determine whether Department officials provided adequate oversight of operations to ensure financial activity was properly reported and money was safeguarded.

Key Findings

• The Treasurer did not provide sufficient oversight of the bookkeeper hired to account for the Department’s financial transactions.
• Forty-four credit card charges totaling $5,087 were paid without sufficient supporting documentation.
• Thirty-five check collections totaling $26,751 were not deposited in a timely manner.
• The Department’s audit committee did not audit the Treasurer’s records as required in the bylaws.

Key Recommendations

• Perform all of the Treasurer’s duties as required by the bylaws and review the bookkeeper’s work.
• Ensure all disbursements have the President’s prior authorization and are adequately supported.
• Adopt procedures to ensure that collections are documented, safeguarded and deposited in a timely manner.
• Review the Treasurer’s books and records as required.

Department officials generally agreed with our recommendations and have initiated, or indicated they planned to initiate, corrective action.