Purpose of Audit

The purpose of our audit was to review the District’s controls over the recording and reporting of financial activity for the period January 1, 2013 through May 9, 2014.

Background

The Hortonville Fire District is a district corporation of the State, distinct and separate from the Town of Delaware, located in Sullivan County. The District is governed by an elected five-member Board of Fire Commissioners which is responsible for the District’s overall financial management. The District’s 2014 general fund budget totaled approximately $180,658.

Key Findings

• The Board did not adequately segregate the Secretary-Treasurer’s duties, nor provide additional oversight or other compensating controls.
• The Secretary-Treasurer does not provide the Board with budget versus actual revenue and expenditure reports.

Key Recommendations

• The Board should segregate the duties performed by the Secretary-Treasurer, if practical, or provide more routine oversight.
• The Secretary-Treasurer should prepare monthly financial reports which include budget versus actual revenue and expenditure activity.