Purpose of Audit

The purpose of our audit was to determine if the Village’s joint youth activity’s financial activities were properly recorded and reported and collections were adequately safeguarded for the period June 1, 2014 through May 31, 2016.

Background

The joint youth activity program (Program) has been established by the Village of Northville to operate youth development activities for children residing in the Village and the Towns of Northampton, Edinburg, Benson and Day. A Commission composed of two Village Trustees, two Town of Northampton Board Members and a Northville Central School District representative is responsible for the overall financial management and safeguarding of Program resources. The Program serves approximately 110 children and had expenditures of approximately $37,000 for fiscal year 2015-16.

Key Findings

• Bank statements and reconciliations were not provided to the Commissioners to enable a proper review of financial transactions.
• The Director does not always provide a record detailing the dates of collections, the payees’ names and the amounts paid when remitting money to the Treasurer for deposit.

Key Recommendations

• Review bank statements in conjunction with a review of the bank reconciliations to ensure a proper review of the Program’s financial activity.
• Ensure that the Program’s collections are properly supported and remitted for deposit.