Purpose of Audit

The purpose of our audit was to review the Town’s internal controls over the Court’s financial operations for the period January 1, 2014 through May 31, 2015.

Background

The Town of Bombay is located in Franklin County and has a population of approximately 1,360. The Town is governed by an elected five-member Town Board. Budgeted appropriations for 2015 totaled approximately $640,000.

Key Findings

• As of May 31, 2015, $5,681 in documented collections received during the audit period had not been deposited into a Court bank account.
• The Justices did not provide adequate oversight of the clerks responsible for receiving, recording and reporting cash receipts, and did not compare manual cash receipt records to the bank deposits.
• Accurate and complete bail records were not maintained and bank reconciliations and accountability analyses were not performed.
• The Justices did not establish policies and procedures for enforcing unresolved traffic tickets.

Key Recommendations

• Investigate the missing collections and take action to recover them.
• Segregate duties over cash collections and compare deposit amounts to manual cash receipt records to ensure that all collections are deposited in a timely manner and intact.
• Maintain accurate and complete lists of bail held and disbursed and ensure that bank reconciliations and accountability analyses are prepared monthly.
• Establish written policies and procedures to ensure that traffic tickets unresolved after 60 days are enforced by being reported to the Department of Motor Vehicles’ scofflaw program.