Purpose of Audit

The purpose of our audit was to examine the Library’s claims auditing process for the period July 1, 2013 through June 24, 2015.

Background

The Lockport Public Library is located in the City of Lockport, Niagara County. The Library is a school district public library that received its charter from the Board of Regents of the New York State Education Department in 1893. The Library is governed by a three-member Board of Trustees, each of whom is appointed by the Lockport City School District’s Board of Education. Budgeted appropriations for the 2014-15 fiscal year totaled approximately $1.6 million.

Key Findings

• The Board did not routinely audit and approve claims prior to payment.
• From a sample of 30 claims, the Director signed checks for 29 claims and the Treasurer signed one check.

Key Recommendations

• Conduct a thorough audit of claims prior to payment.
• Ensure that the Treasurer is primarily responsible for signing checks.