Purpose of Audit

The purpose of our audit was to examine the District’s use of overtime for the period July 1, 2014 through August 31, 2015.

Background

The Hauppauge Union Free School District is located in the Towns of Islip and Smithtown in Suffolk County. The District, which operates five schools with approximately 3,900 students, is governed by an elected seven-member Board of Education. Budgeted appropriations for the 2015-16 fiscal year total approximately $105 million.

Key Findings

• District officials are not properly monitoring overtime to ensure that the District is only incurring necessary overtime costs.
• A security guard worked 33.5 overtime hours for video room coverage, which may have been able to be incorporated into other employees’ regular workdays.

Key Recommendations

• Implement procedures to properly control and monitor overtime by approving and providing justification for overtime prior to the work being performed.
• Review security staffing and determine whether work shifts can be rearranged to incorporate video room coverage into a regular workday.