Purpose of Audit

The purpose of our audit was to examine the District’s practices and procedures related to the purchase of goods and services for the period July 1, 2014 through December 31, 2015.

Background

The Locust Valley Central School District is located in the Town of Oyster Bay, Nassau County. The District, which operates six schools with approximately 2,100 students, is governed by an elected seven-member Board of Education. Budgeted appropriations for the 2014-15 fiscal year totaled approximately $77.6 million.

Key Findings

• District officials did not consistently adhere to written policies for obtaining competitive quotes.
• District officials did not consistently enforce the purchasing policy’s requirements for obtaining and documenting verbal and written quotes prior to purchasing goods whose costs exceeded policy thresholds.

Key Recommendations

• Ensure that District officials and staff comply with the District’s purchasing policy, procedures and regulations.
• Obtain quotes as required by policy and maintain adequate supporting documentation for verbal and written quotes.