Purpose of Audit

The purpose of our audit was to determine whether the Board ensured that the central treasurer properly accounted for extra-classroom cash receipts and disbursements for the period July 1, 2014 through January 31, 2016.

Background

The Whitney Point Central School District is located in the Towns of Barker, Chenango, Lisle, Maine, Nanticoke and Triangle in Broome County; the Towns of Greene and Smithville in Chenango County; the Towns of Lapeer and Willet in Cortland County; and the Town of Richford in Tioga County. The District, which operates three schools with approximately 1,400 students, is governed by an elected seven-member Board of Education. The extra-classroom activity fund had approximately $196,000 in receipts and $205,000 in disbursements during the 2014-15 school year.

Key Findings

• The Board did not establish adequate policies and procedures to ensure receipts from all events were deposited, and the treasurer did not ensure the faculty advisors followed the established, informal procedures.
• A faculty advisor improperly deposited the money from a number of fundraisers and end-of-year contests into her personal account before remitting to the treasurer.

Key Recommendations

• Update adopted policies, establish formal procedures and ensure that policies and procedures are followed to provide reasonable assurance that money is properly safeguarded.
• Ensure faculty advisors do not deposit money into their personal bank accounts.