Purpose of Audit

The purpose of our audit was to determine whether District officials properly accounted for extra-classroom activity (ECA) fund collections and disbursements for the period July 1, 2015 through March 31, 2017.

Background

The Voorheesville Central School District is located in the Towns of Berne, Guilderland and New Scotland in Albany County. The District, which is governed by a seven-member Board of Education, has approximately 1,170 students. Budgeted appropriations for the 2016-17 fiscal year totaled $23.8 million.

Key Findings

• Student treasurers did not issue duplicate press-numbered receipts or prepare adequate accountabilities for all collections.
• The central treasurer made disbursements without adequate supporting documentation and proper documentation of approval.
• Student treasurers did not maintain independent ledgers documenting collections and disbursements.

Key Recommendations

• Ensure that student treasurers maintain adequate supporting documentation for all ECA fund collections.
• Ensure that disbursement requests are adequately supported and approved prior to disbursing ECA funds.
• Ensure that student treasurers maintain independent ledgers showing all ECA collections and disbursements.