Purpose of Audit

The purpose of our audit was to determine whether fixed assets were properly recorded and accounted for during the period July 1, 2016 through June 30, 2017.

Background

The Kingston City School District is located in the City of Kingston and encompasses parts of the Towns of Kingston, Esopus, Hurley, Marbletown, New Paltz, Rosendale, Saugerties, Ulster and Woodstock in Ulster County. The District, which is governed by a Board of Education, has approximately 6,200 students. Budgeted appropriations for the 2016-17 fiscal year totaled $161 million.

Key Findings

• Assets were not tagged as District property.
• New assets were not added to the inventory list.
• The contractor-generated asset list did not correspond to the District’s Information Technology (IT) Department’s asset list.

Key Recommendations

• Ensure that all fixed assets above the established thresholds have a tag affixed identifying them as District property.
• Ensure that new assets are added to the inventory software.
• Review and compare the contractor-generated asset list with the IT list to ensure the District has a complete and accurate inventory of computers.