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Audit Objective

Determine whether extra-classroom activity (ECA) clubs and central treasurers safeguarded funds by properly recording and disbursing funds.

Key Findings

• The Board and District officials did not ensure procedures governing ECA operations were established as required.
• Fifteen of 113 disbursements totaling $44,166 did not have disbursing orders that included the two required authorizing signatures. One of the disbursing orders totaling $15,700 lacked itemized receipts.
• Ten checks totaling $5,100 were written for petty cash use. The check amounts ranged from $300 to $900 which were all over the $100 limit established by the New York State Education Department (SED).

Key Recommendations

• Establish and implement ECA procedures.
• Maintain records, supporting documentation and ledgers for all receipts and disbursements.

District officials generally agreed with our recommendations and indicated they planned to initiate corrective action.