Audit Objective

Determine whether Canandaigua City School District (District) officials competitively procured the facilities and transportation departments’ goods and services.

Key Findings

District officials did not always ensure the facilities and transportation departments’ goods and services were competitively procured. District officials did not:

• Adequately seek competitive bids for purchases totaling $172,760 made from three vendors.
• Comply with the District’s procedures for purchases from 16 vendors totaling $131,276 that were not subject to competitive bidding requirements.
• Adequately monitor purchases made from a New York State contract, resulting in $2,182 being overpaid to the vendor.

Key Recommendations

• Comply with statutory requirements and the District’s procurement policy and procedures.
• Follow purchasing approval and documentation requirements.
• Monitor purchase contracts to ensure accuracy.

District officials generally agreed with our recommendations and indicated they plan to initiate corrective action.