Audit Objective

Determine whether North Collins Central School District (District) officials maintained a complete and accurate inventory of information technology (IT) assets.

Key Findings

District officials did not maintain a complete and accurate inventory of IT assets (computers, tablets, document cameras, etc.).As a result, District officials cannot be assured that these assets are adequately accounted for and would be detected if lost, stolen, misused or if they became obsolete.

• The District’s IT inventory records were incomplete and inaccurate, in part because the records were not always updated to include all acquisitions of, removed/disposed of, or recycled IT assets.
• Of the 79 IT assets tested, officials could not locate 30 IT assets: 22 that cost about $14,000 (eight computers, four tablets and 10 additional IT assets) and another eight IT assets (five computers, one tablet and two other items) of unknown cost. Officials could not tell us how much they cost because the District’s inventory records were incomplete.
• No annual physical inventory count was performed.

Key Recommendations

• Adopt a comprehensive written IT asset inventory policy to track IT assets.
• Perform an annual physical inventory.

District officials generally agreed with our findings and indicated they plan to initiate corrective action.