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Purpose of Audit

The purpose of our audit was to review the Clerk’s financial operations for the period January 1, 2014 through February 28, 2015.

Background

The Town of Mayfield is located in Fulton County and has approximately 6,500 residents. The Town is governed by an elected five-member Town Board. Budgeted appropriations for 2015 totaled approximately $1.9 million.

Key Findings

• The Clerk did not record, deposit, disburse and report all moneys collected in a timely and accurate manner.
• The Clerk also did not complete monthly bank reconciliations or accountabilities to compare cash on hand with outstanding liabilities.
• The Board did not provide adequate oversight of the Clerk’s activities.

Key Recommendations

• Accurately record all collections in the Clerk’s computer system and report them on the Clerk’s monthly report, deposit all collections in the bank accounts in an accurate and timely manner, and disburse all collections to the appropriate authorities in an accurate and timely manner.
• Prepare an accountability analysis each month comparing cash on hand and in the bank with liabilities due to the Supervisor and other agencies.
• Perform a thorough annual audit of the Clerk’s records in a timely manner.