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Audit Objective

Determine whether the Town of Springfield’s (Town) Supervisor maintained complete, accurate and timely accounting records and reports.

Key Findings

The current Supervisor did not maintain complete, accurate and timely accounting records and reports. As a result, the Board was not provided with the necessary financial reports and information to properly oversee Town finances.

During our audit period, the current Supervisor did not:

• Prepare bank reconciliations, record receipts in the financial accounting software or provide the Board with detailed monthly budget-to-actual reports.
• File the annual financial reports (known as AUDs) with the State Comptroller’s office (OSC), as required.

The Board did not annually audit, or provide for an audit of, the Supervisor’s records and reports, as required.

Key Recommendations

• Prepare monthly bank reconciliations, record all transactions in the financial software timely and provide detailed budget-to-actual reports to the Board.
• File AUDs in a timely manner.
• Annually audit the Supervisor’s records and reports.

Town officials agreed with our recommendations and have initiated or indicated they planned to initiate corrective action.