Audit Objective

Determine whether the Town of Rodman (Town) Town Clerk/Tax Collector (Clerk) recorded, deposited and remitted collections in a timely and accurate manner.

Key Findings

The Clerk accurately recorded, deposited and remitted the collections we reviewed. However, the collections were not always deposited or remitted in a timely manner. In addition, the Clerk did not prepare monthly bank reconciliations and accountability analyses by preparing a list of liabilities and comparing it to reconciled bank balances and money on hand.

As a result, there was an increased risk that collections could have been lost or stolen. In addition, money not remitted in a timely manner remained unavailable to fund Town and Jefferson County (County) operations.

The Clerk did not:

• Deposit 157 real property tax, clerk fees or water rent collections totaling $48,271 within the required time frames.
• Remit real property tax collections to the Town Supervisor (Supervisor) or County Treasurer (Treasurer) in a timely manner.

Key Recommendations

• Deposit and remit all collections within the required time frames.
• Prepare monthly bank reconciliations and accountability analyses, whereby known liabilities are reconciled to available cash.

Town officials agreed with our findings and have indicated they planned to initiate corrective action.