Purpose of Audit

The purpose of our audit was to examine the Village’s claims audit process for the period June 1, 2015 through February 28, 2017.

Background

The Village of Sagaponack is located in the Town of Southampton in Suffolk County and has a population of approximately 310. The Village is governed by an elected five-member Board of Trustees. Budgeted general fund appropriations for the 2016-17 fiscal year totaled $850,659.

Key Findings

• The Board does not review each claim to determine if the claims are properly itemized and include appropriate supporting documentation.
• Competitive quotations were not sought for some purchases.

Key Recommendations

• Conduct a thorough and deliberate claims audit, ensuring that each claim has sufficient supporting documentation, and that purchases are made in accordance with Village policy.
• Ensure that Village employees solicit and document quotes in accordance with the Village’s procurement policy to obtain goods and services at competitive prices.