[read complete report - pdf]

Audit Objective

Determine whether:

• The Board provided adequate oversight to ensure that Village resources are safeguarded.
• Village officials procured goods and services in accordance with the procurement policy and applicable statutes.

Key Findings

• Village officials did not maintain documentation for $317,988 of restricted donations.
• The Village has two bank accounts that are not for Village purposes.
• Village officials did not seek competition for 15 professional service providers paid almost $1.3 million.
• The Board did not obtain bids for four purchases totaling $265,429 that required bidding.

Key Recommendations

• Maintain documentation for the restricted donations to ensure that they are used accordingly.
• Close bank accounts that are not used for Village purposes.
• Amend the purchasing policy to require Village officials to obtain professional services through a competitive process.
• Ensure purchases subject to the competitive bidding thresholds are made in accordance with General Municipal Law.

Village officials disagreed with certain aspects of our findings and recommendations. Appendix B includes our comments on issues raised in the Village’s response letter.