Beginning July 15, 2024, State public authorities will be required to provide a Transaction Number for each procurement transaction in the Procurement Report. A field currently exists on the Public Authorities Reporting Information System (PARIS) screen and in the bulk load to capture Transaction Number. Completing the information will be mandatory, an asterisk (*) will be added to the left of the field name to denote that it is required. See examples below.

To remind users about this change, the PARIS screen will show a message on the procurement transaction page, and the new procurement transaction entry page.

On July 15, 2024 and thereafter, PARIS will not validate, and procurement reports will not certify, unless the field is completed by manually entering data on the PARIS screen, copying the previous year’s data forward, or entering it in the bulk load.

If a procurement transaction does not include a Transaction Number on the PARIS screen or in the bulk load, PARIS will not validate and will generate an error message that indicates “Transaction Number is required.”

Transaction numbers may contain up to 100 characters, including letters, numbers, and certain special characters. PARIS does not allow special characters:

PARIS and the bulk load will not validate and will generate an error message that indicates special characters are not allowed.

A Transaction Number should correspond with the authority’s own tracking system (omit any special characters not allowed in PARIS):

• Competitive or Noncompetitive Contract: authority’s internal tracking number
• Non Contract Procurement/Purchase Order: authority’s internal tracking number or vendor-provided number
• Purchased Under State Contract: State contract number

Any questions or comments may be directed to the Office of Budget and Policy Analysis by emailing:

[email protected]
 

Example A: Where to find Transaction Number on the PARIS Screen

Example B: Where to find Transaction Number in the Procurement Bulk load