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X.3.B OSC Vendor Registration – X. Guide to Vendor/Customer Management
… completing the New York State Foreign Vendor Registration form. The Agency will submit these forms to the VMU for their … documents (e.g., social security card, charter, federal tax documentation, etc.) Business Name/Disregarded Entity … documents (e.g., social security card, charter, Federal tax documentation, etc.) Payee Alternate or DBA Doing …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3b-osc-vendor-registrationX.1 Overview – X. Guide to Vendor/Customer Management
… Business Units need to register vendors and customers with New York State. VENDOR The Statewide Vendor File is a centralized …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x1-overviewX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… Witholding Certification Indicates the vendor’s exception status from backup withholding *Note: Purchase orders from … LLC LIMITED LIABILITY PARTNERSHIP LLP NEW YORK CITY NYC NEW YORK STATE NYS STATE UNIVERSITY OF NEW YORK SUNY …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationXI.2.D Vendor Name on Contractual Agreements – XI. Procurement and Contract Management
… When entering into a contract, State agencies should reference the contractor’s legal name … is registered in the Statewide Vendor File and has a valid New York State Vendor ID. The Statewide Vendor File identifies a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2d-vendor-name-contractual-agreementsEnroll in the VendRep System
… entity in the Office of the State Comptroller’s Online Services. Vendors Before you begin, be sure you have … OSC Helpdesk to request one. How to get started: Go to our Online Services Portal Select “Enroll Now” Select “Business” … with our office to establish a Primary Authorizer account. Online Services Government Account Authorization See the …
https://www.osc.ny.gov/state-vendors/vendrep/enroll-vendrep-systemX.6.A Requesting a Special Use Vendor ID – X. Guide to Vendor/Customer Management
… to validate vendor information and authorize the issuance of the Special Use Vendor ID. Once the vendor is successfully … the VMU will notify the Business Unit, by email or fax, of the assigned New York State Special Purpose Vendor ID, the … TIN. Business Units are also able to monitor the approval of their requested vendors by using the following SFS report: …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6a-requesting-special-use-vendor-idContact Us
… or individual that you are contacting. Phone Email Office of the New York State Comptroller contactus@osc.ny.gov Albany Office 110 State Street, Albany, NY 12236 … NY ABLE Program 1-855-569-2253 [email protected] NYS Common Retirement Fund 518-473-4556 Fax: 518-473-9560 …
https://www.osc.ny.gov/help/contact-usState Audits by Agency or Authority
View audits issued in the last four years by state agency
https://www.osc.ny.gov/state-agencies/audits/by-agencyState Audits Issued Over 60 Days Ago
View state audits issued by the Comptrollers Office than four years ago
https://www.osc.ny.gov/state-agencies/audits/by-date-olderVendor File Advisories
… View Vendor File Advisories issued by the Comptrollers Office …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisoryX.5.A Assigned Single Payment Vendor IDs – X. Guide to Vendor/Customer Management
… as unpaid board members who are not currently on the State payroll . Current employees who incur travel expenses …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5a-assigned-single-payment-vendor-idsVendRep System Guide for Vendors
… allows the user to complete tasks for which they have the authority. Roles are initially assigned when the user is … or an Organizational Unit within or operating under the authority of the Legal Business Entity and having the same …
https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-guide-vendorsX.10 Record Retention for Vendor Records – X. Guide to Vendor/Customer Management
… review. Business Units should note that OSC’s request for payment documentation is in support of its constitutional … the Internal Revenue Service Taxpayer Identification Number match process. See Section 3.A - Vendor Registration of this Chapter for more information on adding a vendor to the Statewide …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x10-record-retention-vendor-recordsRiverhead Central School District – Vendor Master File (2017M-139)
… Purpose of Audit The purpose of our audit was to examine the vendor master file for the period July 1, 2015 … $130.7 million. Key Findings District officials have not established written policies or procedures for … maintaining the vendor master file. The District did not have any procedures in place to determine whether a vendor …
https://www.osc.ny.gov/local-government/audits/school-district/2017/09/22/riverhead-central-school-district-vendor-master-file-2017m-139Procurement and Contracting in New York
… questionnaire to expedite registering your business as a state vendor, review documentation requirements and bid … contract oversight to prevent procurement abuses in New York State. Comptroller's Oversight of State Contracts (Last …
https://www.osc.ny.gov/state-agencies/contractsContract Advisory No. 31
… contract that require a specific mini-bid contract identification number SFS users will create a contract transaction in the … date the purchase order would be dispatched to the vendor. The Expire Date should be the last day of the fiscal …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/31-purchases-ogs-centralized-contractsXII.5.C Selecting the Appropriate Vendor and Address Sequence – XII. Expenditures
… receive payment. If vendors are unable to receive or post State payments, it may delay payment crediting and Business … payment request will meet the processing needs of both New York State and the vendor. Section 6.Z - Processing Payments …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5c-selecting-appropriate-vendor-and-address-sequenceXII.6.P Processing a Payment to a Military Address – XII. Expenditures
… X, Section 5.B - Requesting a Single Payment Vendor ID for information on how to request a single payment vendor … 6.D - Paying a Single Payment Vendor of this Chapter for information on how to process a single payment voucher. … mail to military addresses, as outlined on their website . For questions related to processing payments to military …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6p-processing-payment-military-addressIX.10.B Federal Treasury Offset Program (TOP) Background – IX. Federal Grants
… All New York State agencies are required to provide the state's Federal Employer Identification Number (FEIN) (also known as the Taxpayer …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix10b-federal-treasury-offset-program-top-backgroundState Comptroller DiNapoli Releases School Audits
… New York State Comptroller Thomas P. DiNapoli today announced his … activities. Riverhead Central School District – Vendor Master File (Suffolk County) Officials have not …
https://www.osc.ny.gov/press/releases/2017/10/state-comptroller-dinapoli-releases-school-audits