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XII.5.B Unique Invoice Number Requirements – XII. Expenditures
… invoice number that satisfies the processing needs for New York State and the vendor. Business Units should refer to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5b-unique-invoice-number-requirementsMedicaid Program – Appropriateness of Medicaid Eligibility Determined by the New York State of Health System
… and continued Medicaid coverage for individuals who had died after enrollment, resulting in Medicaid overpayments of …
https://www.osc.ny.gov/state-agencies/audits/2015/10/28/medicaid-program-appropriateness-medicaid-eligibility-determined-new-york-state-healthAccounts Payable Advisory No. 32
… Payments Subject to Federal Reporting , OSC's Bureau of State Expenditures (BSE) will produce and send 1099 Forms … is not captured by the SFS; or (iii) are processed outside of the SFS. For BSE to produce and send 1099 Forms to these …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/32-1099-reporting-single-payments-non-sfs-paymentsIII.9 Provisions for 15 Day Prompt Payment Interest Eligibility – III. Statewide Financial System (SFS)
… Changes to the provisions of State Finance Law 179-f effective April 1, 2017 require the payment of prompt payment interest to certain small businesses on …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii9-provisions-15-day-prompt-payment-interest-eligibilityXI.8.A Centralized Contracts – XI. Procurement and Contract Management
… services that meet agencies’ requirements with respect to form, function, and utility. Information about the use of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi8a-centralized-contractsNew York State Vendor Questionnaire Definitions
New York State Vendor Questionnaire Definitions
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-definitions.pdfAccounts Payable Advisory No. 69
… information for all New York State Credit Cards, including the Citibank Procurement, Travel and Non-Employee Travel cards and the WEX Bank Fuel card. Agencies are now required to include … the employee’s identification number (or N number) in the proper format. Reference : Guide to Financial …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/69-required-information-state-credit-cardsState Comptroller DiNapoli Releases Audits
… New York State Comptroller Thomas P. DiNapoli announced today the … Program Coordinator. Based on the audit, the New York State Joint Commission on Public Ethics found the Downstate employee violated New York State Public Officers Law. In settlement of the violation, …
https://www.osc.ny.gov/press/releases/2018/11/state-comptroller-dinapoli-releases-auditsX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… AND POLICIES The “Identifying Information” section of the Vendor Record contains useful information about the … the type of business relationship the vendor has with New York State. ( Section 4.A - Vendor Classifications of this …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationX.6 Overview – X. Guide to Vendor/Customer Management
… advance accounts and depositing funds to a sole custody account. These Vendor IDs may only be used by the agency … may only be initiated by OSC as part of the advance account/sole custody process. Use a Regular Voucher when … a check. These types of payments are deposited into a bank account other than the General Checking account. The creation …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewXIV.10.A Required Information for State Credit Cards – XIV. Special Procedures
… with guidance related to required employee information for all New York State credit cards. This includes the … (NET), and Fuel cards. Process and Document Preparation: For all New York State credit cards, agencies must ensure the … to as the employee’s N number) in the proper format. For any questions, please contact the Bureau of State …
https://www.osc.ny.gov/state-agencies/gfochapter-xiv/xiv10a-required-information-state-credit-cardsState Agencies Bulletin No. 1462
… persons presumed to be foreign) that are subject to withholding, even if no amount is deducted and withheld from … Code Not applicable. Box 4b Tax Rate Not applicable. Box 5 Withholding Allowances This box contains the value of the withholding allowance(s) as claimed in the Federal Tax Data …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1462-form-1042-s-foreign-persons-us-source-income-subject-withholdingXII.6.Z Processing Payments to Complex Entities – XII. Expenditures
… line services: Regular bills: The first 13 digits of the account number (containing the area code, then seven-digit … is for making payments for a meter with no reserve (NR) account, Pitney Bowes Vendor ID 1000009724 is for making … payments for a Pitney Bowes meter with a reserve (R) account. Please note: When making a payment to Pitney Bowes …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6z-processing-payments-complex-entitiesXI.16 Vendor Responsibility – XI. Procurement and Contract Management
… whether using the New York State VendRep System or a paper form. The State contracting entity shall initiate the request …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi16-vendor-responsibilityState Agencies Bulletin No. 1729
… created and mailed Form 1042-S directly to agency payroll offices on March 8, 2019. Please note that Federal …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1729-form-1042-s-foreign-persons-us-source-income-subject-withholdingX.5.B Requesting a Single Payment Vendor ID – X. Guide to Vendor/Customer Management
… a request to the Vendor Management Unit (VMU), for a new Single Payment Vendor ID to use in the Statewide … a Single Payment Vendor ID, it should: Complete the New York State Single Payment Vendor ID Request form. Submit the New …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5b-requesting-single-payment-vendor-idState Agencies Bulletin No. 1819
… created and mailed Form 1042-S directly to agency payroll offices on March 6, 2020. Please note that Federal …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1819-form-1042-s-foreign-persons-us-source-income-subject-withholdingX.3 Overview – X. Guide to Vendor/Customer Management
… AND POLICIES All vendors providing goods or services to New York State must be registered in the Statewide Vendor File. An …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3-overviewX.7.A Centralized Corporate Customers – X. Guide to Vendor/Customer Management
… IDs for Revenue Contracts begin with “NYCST” followed by the ten digit Vendor ID number (e.g., “NYCST1100000023”). …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x7a-centralized-corporate-customersXII.9.D Refunds Owed to the State – XII. Expenditures
… monies owed to the State using the Statewide Financial System (SFS) for a vendor in the New York State Vendor File. … their own voucher to credit their appropriation. When a payee returns a State check that was issued from the … monies owed to the State using the Statewide Financial System SFS for a vendor in the New York State Vendor File …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-state