SECTION OVERVIEW AND POLICIES

Business Units must use a Centralized Corporate Customer to create a revenue contract in the SFS, for Interagency billing and payment processing and to track revenue received from Federal Grant sources. OSC’s Vendor Management Unit (VMU) creates and maintains all Centralized Corporate Customers. Creation of a Centralized Corporate Customer requires the customer to first be a registered vendor in the New York State Vendor File. Refer to Section 3 - Vendor Registration of this Chapter for additional guidance on how to register a vendor.

The VMU creates Centralized Corporate Customers using the same legal name and remit to address that is on the entity’s Vendor File record. Business Units may use the Centralized Corporate Customers as created, or may customize the Centralized Corporate Customer information, such as billing address or contact information. The customization is only accessible to the Business Unit that made the change and does not overwrite the information on the Centralized Corporate Customer record accessible to all Business Units.

There may be instances where a Business Unit needs to bill and/or track receivables for vendors that will provide revenues to only that Business Unit. In this case, a Centralized Corporate Customer is not required. Business Units can create Local Customers accessible to only that Business Unit. Refer to Section 7.B - Local Customers of this Chapter for additional guidance on the Local Customers.

Centralized Corporate Customers are used for Revenue Contracts, Interagency billing and payments, and Federal Grants.

REVENUE CONTRACTS

Revenue Contracts are agreements between the State and private individuals and/or businesses for the collection of revenue.

The VMU is responsible for creating all Centralized Corporate Customers for Revenue Contracts in the SFS at the request of the Business Units. Refer to Section 7.A - Centralized Corporate Customer Registration of this Chapter for guidance on how to make this request. All Customer IDs for Revenue Contracts begin with “NYCST” followed by the ten digit Vendor ID number (e.g., “NYCST1100000023”).

INTERAGENCY BILLING AND PAYMENTS

Each Business Unit is assigned a Customer ID and Vendor ID in the SFS for interagency billing and payment processing. This process allows Business Units to bill and/or pay each other without the need for paper and checks. Business Units may still seek additional support for the transaction as needed. As the SFS creates new Business Units, the VMU will create the related Vendor and Centralized Corporate Customer records.

The naming convention for Business Unit Centralized Corporate Customers will follow the naming convention of the General Ledger Business Unit used for statewide reporting and interagency billing. Refer to Section 7.A - Interagency and Federal Grant Centralized Corporate Customers of this Chapter for a listing of all Federal Grant Customers and their IDs.

FEDERAL GRANTS

Tracking revenue received from Federal Grant sources allows the State to properly account for and manage the revenue received. OSC’s Bureau of Accounting Operations will notify the VMU about new sources of Federal Grant revenues. VMU will then create the related Vendor and Centralized Corporate Customer records.

All Customer IDs for Federal Grant sources follow the naming convention of “US_XXXX.” For example: “US_DEFENSE”, “US_HOUSING”, “US_SOC_SECURITY.” Refer to Section 7.A - Interagency and Federal Grant Centralized Corporate Customers of this Chapter for a listing of all Federal Grant Customers and their IDs.

Centralized Corporate Customer Registration

Business Units must use Centralized Corporate Customers to create and approve Revenue Contracts in SFS, to process interagency bills, and to receive Federal Grant revenues.

Process and Transaction Preparation:

X.7.A Centralized Corporate Customers - Image

QUESTIONS

For questions about this process, contact the VMU (518) 486-4602 or email [email protected].

Interagency and Federal Grant Centralized Corporate Customers

Business Units must use Centralized Corporate Customers to receive interagency and federal grant revenues. The Vendor Management Unit establishes these Customers. If the Customers in this section do not meet the Business Unit’s needs, please refer to Section 7.A - Centralized Corporate Customer Registration of this Chapter for instruction on requesting a Centralized Corporate Customer.

INTERAGENCY CENTRALIZED CORPORATE CUSTOMER IDS

This section informs Business Units of their established Interagency Identification Numbers (IDs) to be used in the Statewide Financial System (SFS).

Each Business Unit has a Customer record and Vendor record in SFS for Interagency billing and payment processing. The following listing provides each Business Unit and their associated Vendor ID and Customer ID:

Vendor ID	Customer ID	Business Unit
0420000001	NYS01	NEW YORK STATE STATEWIDE
0420000002	ABC01	DIVISION OF ALCOHOL AND BEVERAGE CONTROL
0420000003	AGM01	DEPARTMENT OF AGRICULTURE & MARKETS
0420000004	APA01	ADIRONDACK PARK AGENCY
0420000005	ART01	COUNCIL ON THE ARTS
0420000006	BNK01	BANKING DEPARTMENT
0420000007	BOE01	BOARD OF ELECTIONS
0420000008	CFS01	OFFICE OF CHILDREN & FAMILY SERVICES
0420000009	CJC01	JUDICIAL CONDUCT
0420000010	CJN01	JUDICIAL NOMINATIONS
0420000011	CJS01	JUDICIAL SCREENING
0420000012	CNY01	CITY UNIVERSITY OF NEW YORK
0420000013	COC01	STATE COMMISSION OF CORRECTION
0420000014	CPB01	CONSUMER PROTECTION BOARD
0420000015	CPI01	COMMISSION ON PUBLIC INTEGRITY
0420000016	CQC01	QUALITY CARE & ADVOCACY PERSONS WITH DISABILITY
0420000017	OVS01	OFFICE OF VICTIM SERVICES
0420000018	DCJ01	DIVISION OF CRIMINAL JUSTICE SERVICES
0420000019	DCS01	DEPARTMENT OF CIVIL SERVICE
0420000020	DDP01	DEVELOPMENTAL DISABILITY PLANNING COUNCIL
0420000021	DEC01	DEPARTMENT OF ENVIRONMENTAL CONSERVATION
0420000022	DED01	DEPARTMENT OF ECONOMIC DEVELOPMENT
0420000023	DHR01	DIVISION OF HUMAN RIGHTS
0420000024	DMN01	DIVISION OF MILITARY & NAVAL AFFAIRS
0420000025	DMV01	DEPARTMENT OF MOTOR VEHICLES
0420000026	DOB01	DIVISION OF BUDGET
0420000027	DOH01	DEPARTMENT OF HEALTH
0420000028	DOL01	DEPARTMENT OF LABOR
0420000029	DOP01	DIVISION OF PAROLE
0420000030	DOS01	DEPARTMENT OF STATE
0420000031	DOT01	DEPARTMENT OF TRANSPORTATION
0420000032	DOC01	DEPARTMENT OF CORRECTIONAL SERVICES
0420000033	DPS01	DEPARTMENT OF PUBLIC SERVICE
0420000034	DSP01	DIVISION OF STATE POLICE
0420000035	DTA01	DIVISION OF TAX APPEALS
0420000036	DVA01	DIVISION OF VETERANS AFFAIRS
0420000037	EXC01	EXECUTIVE CHAMBER
0420000038	FOB01	FRANCHISE OVERSIGHT BOARD
0420000039	GHC01	GREENWAY HERITAGE CONSERVATION HUDSON VALLEY
0420000040	GOR01	GOVERNORS OFFICE OF REGULATORY REFORM
0420000041	HCR01	DIVISION OF HOUSING AND COMMUNITY RENEWAL
0420000042	HES01	HIGHER EDUCATION SERVICES CORPORATION
0420000043	HRV01	HUDSON VALLEY GREENWAY COMMUNITIES COUNCIL
0420000044	IOL01	INTEREST ON LAWYER ACCOUNT
0420000045	LAW01	DEPARTMENT OF LAW
0420000046	LTG01	LIEUTENANT GOVERNOR
0420000047	LGP01	LAKE GEORGE PARK COMMISSION
0420000048	LTY01	DIVISION OF LOTTERY
0420000049	MIG01	OFFICE OF MEDICAID INSPECTOR GENERAL
0420000050	NQN01	NORTHEASTERN QUEENS NATURE & HISTORY COMMISSION
0420000051	OAS01	OFFICE OF ALCOHOL & SUBSTANCE ABUSE SERVICES
0420000052	OER01	GOVERNORS OFFICE OF EMPLOYEE RELATIONS
0420000053	OFA01	STATE OFFICE FOR THE AGING
0420000054	OFT01	OFFICE FOR TECHNOLOGY
0420000055	OGS01	OFFICE OF GENERAL SERVICES
0420000056	DHS01	DEPARTMENT OF HOMELAND SECURITY
0420000057	OIG01	OFFICE OF THE STATE INSPECTOR GENERAL
0420000058	OLS01	OFFICE OF INDIGENT LEGAL SERVICES
0420000059	OMH01	OFFICE OF MENTAL HEALTH
0420000060	OPD01	OFFICE FOR PEOPLE WITH DEVELOPMENTAL DISABILITIES
0420000061	OSC01	OFFICE OF THE STATE COMPTROLLER
0420000062	OSF01	OIL SPILL FUND
0420000063	PDV01	OFFICE FOR PREVENTION OF DOMESTIC VIOLENCE
0420000064	PER01	PUBLIC EMPLOYEE RELATIONS BOARD
0420000065	PRK01	PARKS RECREATION & HISTORIC PRESERVATION
0420000066	RWB01	RACING AND WAGERING BOARD
0420000067	SED01	STATE EDUCATION DEPARTMENT
0420000068	SID01	INSURANCE DEPARTMENT
0420000069	SNY01	STATE UNIVERSITY OF NEW YORK
0420000070	SCF01	STATE UNIVERSITY CONSTRUCTION FUND
0420000071	TAX01	DEPARTMENT OF TAX AND FINANCE
0420000072	TDA01	OFFICE OF TEMPORARY & DISABILITY ASSISTANCE
0420000073	WCB01	WORKERS COMPENSATION BOARD
0420000074	WIG01	OFFICE OF WELFARE INSPECTOR GENERAL
0420000075	UCS01	UNIFIED COURT SYSTEM
0420000076	ASM01	ASSEMBLY
0420000077	SEN01	SENATE
0420000078	JOL01	JOINT OPERATIONS LEGISLATURE
0420000079	NCS01	NATIONAL AND COMMUNITY SERVICE

FEDERAL GRANTS CORPORATE CUSTOMER IDS

Centralized Corporate Customers are created to track revenue received from Federal Grant sources. The following listing provides each Federal Grant entity and their associated Customer ID:

Vendor ID	Customer ID	Customer Name
1000033316	US_APP_REG_COMM	US Appalachian Regional Commission
1100011543	US _NAT_COMM_SV	US Corp for National & Community Service
1100011544	US_AGRICULTURE	US Department of Agriculture
1100011544	US_AGRICULT/01	US Dep't of Agriculture
1000040945	US_COMMERCE	US Department of Commerce
1100011545	US_DEFENSE	US Department of Defense
1100011546	US_EDUCATION	US Department of Education
1100011547	US_ENERGY/01	US Department of Energy /01
1100011547	US_ENERGY/06	US Department of Energy /06
1100011548	US_HHS	US Department of Health and Human Services
1100011549	US_HOMELAND_SEC	US Department of Homeland Security
1100011550	US_HOUSING	US Department of Housing & Urban Development
1100011551	US_JUSTICE	US Department of Justice
1000040944	US_LABOR	US Department of Labor
1100011552	US_STATE	US Department of State
1100011553	US_INTERIOR	US Department of the Interior
1100011554	US_TRANSPORT	US Department of Transportation
1100011555	US_VET_AFFAIRS	US Department of Veterans Affairs
1100011556	US_ELECT_ASSIST	US Election Assistance Commission
1000031974	US_ENV_PROTECT	US Environmental Protection Agency
1000031971	US_EQUAL_EMPLOY	US Equal Employment Opportunity
1100022687	US_FISH_&_WILD	US Fish and Wildlife Service
1000017981	US_GEN_SVC_ADM	US General Services Administration
1000032095	US_GEOLOGICAL	US Geological Survey
1100011849	US_NAT_ARCHIVE	US National Archives
1100022688	US_INST_STAND	US National Institute Standards & Tech
1100022689	US_NAT_OCEANIC	US National Oceanic & Atmospheric Admin
1100022690	US_PARK_SERVICE	US National Park Service
1100011850	US_NAT_SCI_FND	US National Science Foundation
1100022691	US_NAT_TELECOM	US National Telecommunications & Info
1100011851	US_NEA/NEH	US Nat'l Endowment for Arts/Humanities
1100011852	US_SMALL_BUS_AD	US Small Business Administration
1100011853	US_SOC_SECURITY	US Social Security Administration

Guide to Financial Operations

REV. 09/09/2015