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Procurement and Payroll-Related Matters Pertaining to the Use of Certain Federal Funds
… and Reinvestment Act (Recovery Act) funds efficiently and for authorized purposes, and whether the funds were properly … distress. The Recovery Act requires entities to use funds for authorized purposes and to mitigate instances of fraud, … in a timely manner. Transit received Recovery Act funding for 23 projects estimated to cost $441.4 million. We visited …
https://www.osc.ny.gov/state-agencies/audits/2014/06/18/procurement-and-payroll-related-matters-pertaining-use-certain-federal-fundsForensic Audit of Dual Employment Approvals and Conflicts
… Transportation Authority (MTA) employees who also worked for a New York State or City agency had approval to do so; … during the period July 1, 2009 through June 30, 2010 for payroll analysis purposes, and through December 31, 2011 for field observations. Background The MTA provides …
https://www.osc.ny.gov/state-agencies/audits/2013/12/19/forensic-audit-dual-employment-approvals-and-conflictsService-Disabled Veteran-Owned Businesses
… (SDVOBs) by providing them increased opportunities for procurements with our office. New York State's SDVOB … (OGS) administers the SDVOB program and is responsible for certifying eligible SDVOBs and assisting and promoting … activities. To learn more about certification, or for questions on eligibility, visit the OGS website . Do …
https://www.osc.ny.gov/state-vendors/sdvobContract Advisory No. 31
… Chapter 839 of the Laws of 2022, OSC approval is required for purchases from OGS centralized contracts exceeding the OSC approval thresholds. The process for obtaining OSC approval is as follows: Purchases from an … No pre-encumbrance (fund reservation) is required for the “OC” transaction. SFS users will select one of the …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/31-purchases-ogs-centralized-contractsCUNY Bulletin No. CU-762
… agencies of the additional bargaining units being added for the NYS Paid Family Leave program. Affected Employees All … premium rate and the maximum weekly employee contribution for coverage will be 0.455% (0.00455) of an employee’s weekly … weekly wage amount, the maximum employee premium deduction for Paid Family Leave will be $399.43 per year. Effective …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-762-cuny-nys-paid-family-leave-additional-bargaining-unitsState Agencies Bulletin No. 2048.1
… the outreach and escheatment of uncashed payroll checks for calendar year 2021. Affected Employees Employees with one … were returned to OSC were treated as a written request for reissuance of a payroll check. Responses received prior … Office of Unclaimed Funds (OUF). Effective Dates Effective for payroll checks issued between January 1, 2021 and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/20481-outreach-and-escheatment-2021-uncashed-payroll-checksCUNY Bulletin No. CU-767
… is to notify agencies of an automatic union dues increase for employees represented by NYSNA in Bargaining Unit TE. … is to notify agencies of an automatic union dues increase for employees represented by NYSNA in Bargaining Unit TE …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-767-new-york-state-nurses-association-nysna-dues-increaseLong Lake Central School District – Capital Project (2021M-183)
… authorized contracts and claims, monitored and accounted for its 2021 capital project (project). Audit Results … authorized contracts and claims, monitored and accounted for the project consisting of building improvements, upgrades … $907,813 were supported by adequate documentation, for appropriate purposes, correctly recorded as project …
https://www.osc.ny.gov/local-government/audits/school-district/2022/02/18/long-lake-central-school-district-capital-project-2021m-183VIII.3 Interagency Billing – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… to bill each other, settling bills without the need for a paper check and using accounting entries only. The … Bills an Online Agency The Billing Agency creates a bill for the customer (Billed Agency) in the SFS Billing module, … of the charge, they must negotiate with the Billing Agency for an adjusted invoice. This process will result in a new …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii3-interagency-billingSt. Lawrence County Industrial Development Agency and Local Development Corporation – Disbursements (2021M-174)
… disbursements were properly authorized, supported and for valid purposes. Key Findings Although the tested disbursements were for valid purposes, LDC officials did not always ensure they … detailing the services to be provided and the basis for the payment. Paid payroll processing fees totaling $2,473 …
https://www.osc.ny.gov/local-government/audits/county/2022/01/21/st-lawrence-county-industrial-development-agency-and-local-development-corporationX.5.B Requesting a Single Payment Vendor ID – X. Guide to Vendor/Customer Management
… must submit a request to the Vendor Management Unit (VMU), for a new Single Payment Vendor ID to use in the Statewide … Payment Vendor Request” in the subject line. QUESTIONS For questions about this process, contact the VMU (518) … must submit a request to the Vendor Management Unit VMU for a new Single Payment Vendor ID to use in the Statewide …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5b-requesting-single-payment-vendor-idCopiague Fire District – Cash Disbursements (2019M-225)
… and cash disbursements were adequately supported and for legitimate District purposes. Key Findings The Board did … paid without an invoice attached to the claims. The checks for 39 payments totaling $141,904 were deposited between one … to those authorized by law and ensure they are presented for audit at the next regular Board meeting. Ensure that the …
https://www.osc.ny.gov/local-government/audits/fire-district/2022/03/11/copiague-fire-district-cash-disbursements-2019m-225Herkimer County Industrial Development Agency – Claims Auditing (2022M-12)
… Agency’s (HCIDA) claims were adequately supported, for appropriate purposes and independently reviewed and … 100 claims totaling $846,279 and determined they were for appropriate purposes and generally supported by adequate … procedures or other guidance to communicate expectations for the claims audit process. The Secretary of the Board …
https://www.osc.ny.gov/local-government/audits/industrial-development-agency/2022/04/08/herkimer-county-industrial-development-agency-claimsState Agencies Bulletin No. 165
… Purpose To clarify Payroll Office responsibilities for changes to the AC-230 process and to address the problem … of Salary Refunds to ensure that we properly account for unrecovered deductions and unrecovered direct deposit funds. Deductions for savings bonds, direct deposit funds and involuntary …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/165-changes-salary-refund-process-ac-230sIV.1 Overview – IV. Accounting Codes - Uses and Descriptions
… The Statewide Financial System (SFS) provides for the preparation of financial statements prepared on both … of Financial Statements The General Ledger is the basis for financial statement preparation. It consists of a chart … of resources, fund balance, revenues, and expenditures for each fund. The State’s financial statements will only be …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iv/iv1-overviewOversight of Chemical Dependence Residential Services
… services to ensure conditions are safe and secure for patients. The audit covered the period from April 2017 … June 2021. About the Program OASAS provides services for over 680,000 individuals annually through its … by leading a comprehensive system of addiction services for prevention, treatment, and recovery. OASAS oversees …
https://www.osc.ny.gov/state-agencies/audits/2021/12/03/oversight-chemical-dependence-residential-servicesIV.4 Overview – IV. Accounting Codes - Uses and Descriptions
… State agencies to make expenditures and incur obligations for specific purposes each fiscal year in the form of an … New York State. In order to establish a chart of accounts for expenditures that is both usable and manageable, a list … requires that a minimum number of accounts be created for major expenditure classes. When the expenditure account …
https://www.osc.ny.gov/state-agencies/chapter-iv/iv4-overviewTown of Wright – Financial Operations (2014M-277)
… review the Town’s budget planning and financial management for the period January 1, 2013 through June 30, 2014. … by an elected five-member Town. Budgeted appropriations for the general fund in 2014 totaled approximately $300,000. … were at the best price and that all disbursements were for proper Town purposes. The Board did not perform an annual …
https://www.osc.ny.gov/local-government/audits/town/2015/04/10/town-wright-financial-operations-2014m-277Tax Check-off Funds
… / S.5492 (Marcellino) – Establishes uniform requirements for all funds in which tax check-off monies are deposited and … Memo Bill Text Status … Establishes uniform requirements for all funds in which tax checkoff monies are deposited and …
https://www.osc.ny.gov/legislation/tax-check-fundsPersonal Income Tax Refunds
… by the Department of Taxation and Finance (Department) for payment were appropriate and processed in accordance with … refunds totaling almost $43.9 million to the Department for follow up evaluation and appropriate action. Key Findings … as summarized in the following table: Refunds Reason for Stopping Refunds Number Dollars Taxpayer claimed …
https://www.osc.ny.gov/state-agencies/audits/2017/06/07/personal-income-tax-refunds