Subject:

GFO Updates – Postage/Shipping account codes

Guidance:

The Office of the State Comptroller (OSC) has updated the guidance for the use of account codes 55203, Postage and 55220, Shipping.  Account code 55220 which was previously titled Shipping has been renamed to Shipping, Postage and Mail Services and should be used when shipping any type of package using any carrier. 

Account 55203, Postage, now appears in the Supplies and Materials, Non-Personal Service budget account category to reflect the proper classification and treatment in the Statewide Financial System.  Account 55203 will be phased out in SFY 2023-24 and account code 55220 should be used for any shipping expenses. 

Account 57032, Office Supplies, should be used for the purchase of postage stamps.

Reference:

Guide to Financial Operations (GFO):

Chapter IV.4.B Department Operations – Non-Personal Service – Contractual Services

Chapter IV.4.B Department Operations – Non-Personal Service – Supplies and Materials