Budget Transfers are the movements of authorized budget amounts from one appropriation to another. These transfers are governed by various State statutes, depending on the type of transfer being performed.
State Statutes
- State Finance Law §51 governs the movement of budget authority for interchange transactions except as otherwise provided for under sections 53, 66-f, 72, or 93 of State Finance Law, or Article 8 of Education Law. It applies to all State Operations and Local Assistance type appropriations for all agencies unless superseded by other law or statutes.
- State Finance Law §93 governs the movement of budget authority for Capital Projects appropriations.
- State Finance Law §53 governs the movement of budget authority for Emergency Appropriations.
- State Finance Law §66-f governs the movement of budget authority for multi-agency installment purchase contracts financed through the issuance of certificates of participation or similar instruments.
- Education Law Article 8, §355 governs the movement of budget authority for the State University of New York (SUNY) appropriations.
- Education Law Article 125, §6206 governs the movement of budget authority for the City University of New York (CUNY) appropriations.
- Judiciary Law §215 governs the movement of budget authority for the NYS Judiciary appropriations.
- Legislative Law §6-9 govern the movement of budget authority for the NYS Legislature appropriations.
- State Finance Law §179-H governs the movement of budget authority necessary to pay Prompt Payment Interest.
For transactions not covered under the previous statutes, the authorizations for the movement of authority must be specifically stated in the budget bill language or some other State statute.
Effective October 1, 2015, all appropriations will be 100% segregated. In some instances, a portion of the budgeted appropriation amount will be set aside in a reserve segregation where no spending can occur. During conversion, any amount not yet segregated will be converted into a reserve segregation. Starting with the enacted 2015-16 budget, each appropriation will be fully segregated as part of budget implementation. DOB will identify any balances which are to be moved to the reserve segregation.
Budget Transfers and Interunit Budget Transfers must be transacted against the KK_SEG ledger group. The generate parent budget option will be checked as a system default. The use of the generate parent budget functionality will create/update the related Appropriation budget in KK_APPROP.
Budget Entry Type Guidance:
On the Budget Header tab of all Budget Transfer and Interunit Budget Transfers, the Budget Entry type must always be the same for the journal Budget Entry Type and the Parent Budget Entry Type. The Budget Entry Type are the fields highlighted below which is used to classify the type of budget entry. The Budget Entry Type chosen is crucial both for reporting and for reappropriation management. All reviewers of Budget Transfer journals are advised to deny any Budget Transfer journal IF either the improper Budget Entry type is chosen or the type is not consistently used in both fields. Since combination edits do not exist related to this field, OSC may enforce reversing Budget Transfer Journals to be created by agencies and other necessary measures for any improper Budget Journals with improper Budget Entry types, subsequently found after posting in SFS.
The proper Budget Entry type, which classifies the movement of appropriation authority, should be selected according to guidelines in the following two documents.
Guide to Financial Operations
REV. 02/23/2015