A Revenue transfer is used to adjust or reclassify previously posted revenue accounting transactions using a General Ledger Journal Entry (GLJE) in SFS. Revenue transfers may be done within the same fund or between funds. Revenue Transfers include, but are not limited to, the following types of transactions:
- Transfer of receipts between funds and account codes as authorized in legislation
- Redistribution of revenues previously credited in one fund to another fund
- Redistribution of revenues previously recorded as “Temporary Undistributed Receipts” account code 32601 to the correct revenue account code. Whenever possible, deposits should be recorded to the account code which best accounts for the type of receipt. See Chapter IV, Section 3.B – Miscellaneous Receipts. To facilitate accurate and timely reporting, deposits that are credited to account code 32601 - Temporary Undistributed Revenue, are expected to be reclassified not less than once a month to the correct account code(s).
- Correction of cash receipt posting errors
For transactions involving federal funds, the following additional chartfields are required:
- PCBU
- Project ID
- Activity
- Analysis Type
The Analysis type used with a revenue account code on the GLJE must always be “GLR”. The only exception being for SUNY Direct Lending grants for 2014-15 and prior which must use “GLE”.
See Section 1 – Accounts Payable Journal Voucher & General Ledger Journal Entries Overview of this Chapter for guidance on:
- Submitting APJV and GLJE transactions to SFS
- Obligation and Accounting Dates for Transactions
- Agency Transactions and Workflow
- Reporting
- Obligation and Accounting Dates
- Transaction Documentation
Guide to Financial Operations
REV. 07/02/2019