Purpose

To explain procedures for processing the Lump Sum Payments.

Affected Employees

Active employees in Bargaining Units 08 and 41 with the following Pay Basis Codes: 21P, ANN, BIW, CAL, CYF, and CYP

Effective Date(s)

Payments for the Fall Semester may be made beginning in Administration Pay Period 18L, checks dated December 28, 2005

Payments for the Spring Semester may be made beginning in Administration Pay Period 23L, checks dated March 8, 2006

Background

Pursuant to the Memorandum of Understanding dated August 5, 1998 between UUP, GOER, and OSC, certain employees who were part-time during the 1996 academic year may receive Discretionary Lump Sum Payments.

Eligibility

Eligible Employees:

• Employees who were part-time during the 1996 academic year and have since become full-time.
• Employees anticipated to be employed for both the Fall and Spring semesters are due a Lump Sum Payment of $333.87. Employees anticipated to be employed only for the Fall or Spring semester are due a Lump Sum Payment of $166.93.
• Eligible employees on Military Leave as a result of the events of 9/11/01 are eligible for this Lump Sum Payment immediately.

Non-Eligible Employees:

• Employees who were full-time during the 1996 academic year and have since become part-time.

Agency Actions

To pay eligible employees who receive the payment for both the Fall and Spring semesters, the agency must submit the following transaction on the Time Entry page using the Earn Code DLP (Discretionary LSP-2 Semesters):

Employees paid DLP dated 11/18/04 are not eligible for the following DLS payments:

Fall Semester

To pay eligible employees for the Fall semester payment only, the agency must submit the following transaction on the Time Entry page using the Earn Code DLS (Discretionary LSP-1 Semester):

Spring Semester

To pay eligible employees for the Spring semester payment only, the agency must submit the following transaction on the Time Entry page in Pay Period 24 using the Earn Code DLS (Discretionary LSP-1 Semester):

Payroll Register and Employee's Paycheck/Advice

The Earn Code DLP or DLS will be displayed on the payroll register. “Discretionary LSP-2 Semesters” or “Discretionary LSP-1 Semester” will be displayed on the employee’s pay stub or direct deposit advice.

Questions

Information regarding these Lump Sum Payments, including eligibility requirements, may be found in an e-mail message sent to campuses by SUNY’s Director of University-Wide Human Resources. If you have any additional questions related to Lump Sum Payments, please contact SUNY System Administration.

Payroll related inquiries may be directed to your OSC Payroll Auditor.