Purpose

To inform agencies of OSC's automatic processing and to provide agencies with procedures for submitting actions in pay periods in which the automatic Salary Increases will be applied.

Affected Employees

SUNY Professional Services employees in Bargaining Unit 08

Background

Chapter 137 of the Laws of 2004 implements agreements between the State of New York and United University Professions and provides for general salary and other increases.

Effective Date(s)

• 6/29/06 for eligible employees with Pay Basis Code of ANN or CYF, checks dated 7/26/06
• 8/24/06 for eligible employees with Pay Basis Code of 21P or CYP, checks dated 9/20/06
• 9/7/06 for eligible employees with Pay Basis Code of CAL, checks dated 10/4/06
• For eligible employees with Pay Basis Code of HRY, BIW, or FEE, the effective date of the Salary Increase is based on the employee’s obligation

Contract Provisions, Eligibility Criteria and Minimum Salary Rates

2006 General Salary Increase

The legislation provides for a 3% Salary Increase for employees in salaried and hourly positions who are Active or on a Paid Leave of Absence.

• Annual employees receive a 3% increase of their 6/28/06 salary rounded to the nearest dollar.
• Hourly, biweekly and FEE employees receive a 3% increase of their 6/28/06 salary rounded to the nearest cent.
• Employees with CAL Pay Basis Code must be Active or on a Paid Leave of Absence on 9/1/06 and 9/7/06.
• Employees who are incumbents of positions on 6/30/06 but are on Leave Without Pay are eligible for the increase when the employee returns from leave, provided the employee remains in an eligible bargaining unit upon return from leave.
• Employees who were in service on 4/30/06 and whose employment expired prior to 7/01/06 but would have been eligible for the increase if employment had continued through 7/01/06 are eligible for the increase, provided the employee is re-employed in an equivalent position for at least one (1) semester during the period of 7/1/06 through 6/30/07.
• Employees who were in service for at least one (1) semester during the period of 7/1/05 through 6/30/06 but whose employment expired prior to 7/1/06 are eligible for the increase, provided the employee is re-employed in an equivalent position for at least one (1) semester during the period of 7/1/06 through 6/30/07.
• The salary increase for employees covered in Article 19 or withheld by the Chancellor or the Director of Employee Relations are excluded.

Location Pay

The legislation provides for an increase in Location Pay to $1302.00 effective 6/29/06 (ANN and CYF), 8/24/06 (21P and CYP) or 9/7/06 (CAL) for employees in New York City, Nassau, Rockland, Suffolk and Westchester counties.

Mid-Hudson Location Pay

The legislation provides for an increase in Mid-Hudson Location Pay to $651.00 effective 6/29/06 (ANN and CYF), 8/24/06 (21P and CYP) or 9/7/06 (CAL) for employees in Orange, Dutchess, and Putnam counties.

Minimum Basic Annual Salary Rates

The minimum basic annual salary rates have been increased. These apply to all full-time and part-time employees paid on an annual salaried basis. A part-time employee must be paid the prorated portion of the minimum annual salary rate that corresponds to the percentage of time worked. After the 3% increase has been applied, if the employee's salary rate is below the minimum basic annual salary rate for the position or grade, the employee is eligible to receive the appropriate minimum annual salary.

Employees appointed or promoted after the effective date of the increase are eligible to receive at least the minimum basic annual salary as follows:

Academic Employees	Professional Obligation
	Academic Year	Calendar Year
Professor Librarian	$47,847	$57,390
Associate Professor Associate Librarian	$38,452	$46,113
Assistant Professor Lecturer Sr. Assistant Librarian	$32,380	$38,886
Instructor Assistant Librarian	$28,189	$33,826
Salary Level	Professional Obligation
	Calendar Year	College Year
VI	$62,882	$52,472
V	$51,317	$42,788
IV	$42,645	$35,558
III	$36,862	$30,791
II	$32,525	$27,174
I	$28,189	$23,561

OSC Actions: Automatic Update of Rows on Job Data and Additional Pay Pages

3% Salary Increase

After payroll processing is completed for the pay period in which each raise will be processed (Pay Period 7L for Pay Basis Codes ANN and CYF, Pay Period 11L for Pay Basis Codes 21P and CYP, and Pay Period 12L for Pay Basis Code CAL), OSC will automatically apply the 3% increase to the employee’s 6/28/06 (for ANN and CYF) or 6/30/06 (for 21P, CYP and CAL) salary rate rounded to the nearest dollar.

The effective date of the automatic increase will be based on the employee's Pay Basis Code as defined above.

A row will be inserted on the employee's Job Data page using the Action/Reason of Pay Rate Chg/SAC (Mass Salary Increase) to reflect the increased rate, provided the eligible employee meets all the criteria defined below:

• The employee is Active or on Leave With Pay in Bargaining Unit 08 on 6/28/06 for ANN and CYF or 6/30/06 for 21P, CYP and CAL and the effective date of the raise (6/29/06 for ANN and CYF, 8/24/06 for 21P and CYP, and 9/1/06 and 9/7/06 for CAL).
• The employee has a Pay Basis Code of ANN or CYF on 6/28/06 or 21P, CYP and CAL on 6/30/06 and the same Pay Basis Code on the effective date of the raise (6/29/06 for ANN or CYF, 8/24/06 for 21P and CYP, and 9/1/06 and 9/7/06 for CAL).
• The employee's Job Data and Position Data records contain the same data.
• The employee is not in one of the following titles:

  Title	Job Code
  Assistant Instructor (HS)	003837
  Assistant Instructor (12 Mo)	003836
  Clinical Assistant Instructor (12 Mo)	003861
  Clinical Assistant Instructor (HS)	003862

CAL employees who are terminated, retired or on Leave Without Pay on 9/01/06 and 9/7/06 are not eligible for the raise and therefore will not receive an automatic increase.

If OSC applies an automatic increase and there is a row in the employee’s Job Data record that is effective after the effective date of the increase and has the same Pay Basis Code and bargaining unit, OSC will automatically update the subsequent rows, using the Action/Reason of PAY/CSL (Pay Rate Change/Correct Salary), and adding the amount of the 3% raise of the 6/28/06 salary for ANN and CYF or 6/30/06 salary for 21P, CYP and CAL by inserting an additional Pay Rate Chg action to reflect the increased salary.

Location Pay

OSC will automatically increase eligible employees’ Location Pay (LOC) on the Additional Pay page from $1264.00 to $1302.00:

• effective 6/29/06 for employees with Pay Basis Codes of ANN and CYF
• effective 8/24/06 for employees with Pay Basis Codes of 21P and CYP
• effective 9/7/06 for employees with Pay Basis Code of CAL

OSC will automatically increase eligible employees’ Mid-Hudson Location Pay (LMH) on the Additional Pay page from $632.00 to $651.00:

• effective 6/29/06 for employees with Pay Basis Codes of ANN and CYF
• effective 8/24/06 for employees with Pay Basis Codes of 21P and CYP
• effective 9/7/06 for employees with Pay Basis Code of CAL

Transactions processed automatically will appear on the NHRP520, Daily Outbound Transaction file.

Agency Actions

The agency must submit the 3% Salary Increase when certain conditions exist in the employee's Job Data record.

Pay Changes, Positions Changes and Transfers entered in the pay period that a raise is processed for an employee who is scheduled to automatically receive the raise must not have the raise included in the submitted Pay Rate.

If the raise-eligible employee's Job Data record does not match the corresponding Position Data page, OSC will not apply an automatic Salary Increase. The agency must resolve the Position and Job Data discrepancy and then submit the Salary Increase using the Action/Reason of Pay Rate Chg/CFS (Cor Fy Sal) and the appropriate effective date.

The agency must submit the Salary Increase if a raise-eligible employee was on Leave Without Pay on 6/28/06 for ANN and CYF or 6/30/06 for 21P, CYP and CAL and subsequently returns from leave on or after the effective date of the Salary Increase. In addition to reporting the Return from Leave action, the agency must submit an Action/Reason of Pay Rate Chg/CFS (Cor Fy Sal), effective the date of the return from leave.

For employees whose Job Code is 003837, 003836, 003861 or 003862, the agency must submit the Salary Increase for a raise-eligible employee in accordance with the PGY Salary Schedule, using the Action/Reason of Pay Rate Chg/CFS (Cor Fy Sal) and the appropriate effective date.

For employees with a Pay Basis Code of BIW, the agency must submit the Salary Increase for eligible employees on the appropriate effective date based on the employee’s obligation. The Action/Reason of Pay Rate Chg/SIC (Sal Incr) must be requested on the Job Action Request page.

For employees with a Pay Basis Code of HRY, the agency must submit the change in rate for eligible employees on the appropriate effective date based on the employee’s obligation. The Action/Reason of Pay Rate Chg/CRT (Chg Rate) must be requested on the Job Action Request page.

For eligible employees with Pay Basis Code of FEE, no pay change is required on the Job Action Request page. However, the agency must calculate the earnings submitted in the Time Entry page using the increased rate, commencing with the effective date of the increase.

For eligible employees in the CYP Pay Basis Code, agencies must restart the Location Pay or Mid-Hudson Location Pay at the new rate effective at the beginning of the employee's contract.

Control-D Reports

The following Control-D reports will be available for agency review after the automatic increases are applied. All reports will be sorted by agency code and then by employee name in alphabetical order.

Mass Salary Additional Pay Report (NHRP703)

This report identifies all employees receiving an automatic increase for Location Pay (LOC), Location Mid-Hudson (LMH), Inconvenience Pay (IPF) and Inconvenience Pay Partial (IPP). Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay Amount.

Mass Salary Payment Report (NHRP704)

This report identifies all employees who received the automatic Salary Increase. The report will identify the employee's last salary that was automatically increased in an eligible bargaining unit. Other fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage, Action Reason and Increment Code.

Mass Salary Increase Exception Report (NHRP709)

This report identifies employees who did not receive an automatic Salary Increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage and Salary. The report identifies the reason the employee’s salary was not increased with the message “Position and Job do not match.”

Questions

Questions concerning these increases should be directed to SUNY System Administration.

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.