Purpose

To provide the agency with instructions for processing the Ratification Bonus and Salary Increases for eligible employees in Bargaining Unit 42.

Affected Employees

Eligible SUNY Non-Professional Services employees in Bargaining Unit 42

Background

The 2006 agreement between the State of New York and the Non-Professional Service employees at the College of Ceramics provides for a Ratification Bonus and retroactive Salary Increases for those employees affected by this agreement.

Effective Date(s)

Effective 1/11/07, paychecks dated 2/7/07

Payment Amount and Eligibility Criteria

Eligibility

• Employees must be in Bargaining Unit 42 (CSEA Local 1000)
• Employees must be listed on the roster supplied by the college
• Employee must have a status of Active, Paid Leave, or Leave of Absence with a reason of Military Stipend or Workers' Compensation on July 24, 2006 (date of ratification)
• Employees may be full-time, part-time or hourly

$800.00 Bonus Payment

The following employees are eligible for the Bonus Payment of $800.00:

• Full-time, part-time and hourly employees in Bargaining Unit 42 who are Active or on authorized Paid Leave or Leave of Absence due to Workers' Compensation or Military Leave on the contract ratification date of 7/24/06.

The Bonus Payment is not prorated for part-time employees.

The Bonus Payment is pensionable and is included in the calculation of overtime.

Salary Increases

April 1, 2004 General Salary Increase

The legislation provides for a 2.5% Salary Increase for employees who, on or after the effective date of the increase, have a status of Active, Paid Leave, or Leave of Absence due to Workers’ Compensation or Military Leave.

• Effective 3/25/04 Administration

July 1, 2005 General Salary Increase

The legislation provides for a 2.75 % Salary Increase for employees who, on or after the effective date of the increase, have a status of Active, Paid Leave, or Leave of Absence due to Workers’ Compensation or Military Leave.

• Effective 6/30/05 Administration

July 1, 2006 General Salary Increase

The legislation provides for a 3% Salary Increase for employees who, on or after the effective date of the increase, have a status of Active, Paid Leave, or Leave of Absence due to Workers’ Compensation or Military Leave.

• Effective 6/29/06 Administration

Revised Salary Schedules are attached.

Agency Actions

The agency is required to complete a Bonus, Salary Increase and Performance Advance roster in EmplID order. The roster must be signed by the College President and forwarded to SUNY System Administration, which will forward it to OSC.

$800 Bonus Payment

Eligible employees shall receive an $800 non-recurring Lump Sum Bonus. The agency must submit payments on the Additional Pay page with the following information:

Salary Increases

All Salary Increases must be entered by SUNY through the Automated Interface in Pay Period 21L.

To process the increases for eligible employees, the agency must submit a Job Action Request transaction using the Action/Reason of Pay Rate Change/SIC (Salary Increase) for each authorized Salary Increase using the appropriate sequence number if there is already an existing row for that date.

Subsequent Rows

The agency must submit Pay Rate Change transactions using the Action/Reason of Pay Rate Change/CSL (Correct Salary) to update any subsequent rows that appear on the employee’s Job Data record provided the employee remained in or returned to BU42.

Automatic Retroactive Processing

OSC will automatically calculate retroactive payments resulting from the April 2004, July 2005, and July 2006 General Salary Increases.

Retroactive Adjustments for Employees Currently Inactive and Having Outstanding Overpayments

For employees who are Inactive at the time of payment, the retroactive raise adjustment will be applied to any overpayment (OVP) set up in Additional Pay that has a Goal Amount and Goal Balance that are not equal. The payroll system will determine the difference between the Goal Balance and Goal Amount and will deduct the difference from the employee’s check. If the amount of the positive earnings is not sufficient to deduct the entire overpayment, the system will deduct the amount of positive earnings due and update the OVP Goal Balance accordingly.

Deductions Information

All general deductions for employees whose status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following.

Undeliverable Checks

Inactive employees may be eligible for a payment as a result of the salary adjustment. If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 456.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).

For recipients of a previously deceased employee's payroll checks where a Next of Kin Affidavit and Report of Check Exchange form have been submitted, OSC will accept a photocopy of these forms to process the exchange of the check.

Payroll Register and Employee’s Paycheck/Advice

The Earn Code BON and the payment amount will be displayed on the payroll register.

The earnings description, Bonus, and the amount will appear on the employee's paycheck stub or direct deposit advice.

Questions

Questions concerning these increases should be directed to SUNY System Administration.

Questions about this Bulletin may be directed to your payroll auditor.