Purpose

To inform agencies of OSC's automatic processing and to provide agencies with procedures for submitting transactions in pay periods in which the automatic Salary Increase will be applied.

Affected Employees

SUNY Professional Services employees in Bargaining Unit 08 except employees in the following titles:

Background

Chapter 113 of the Laws of 2008 implements the provisions of the agreement between the State of New York and United University Professions (BU 08) regarding general salary increases.

Effective Date(s)

• 6/25/09 for eligible employees with Pay Basis Code of ANN or CYF, paychecks dated 7/22/09
• 8/20/09 for eligible employees with Pay Basis Code of 21P or CYP, paychecks dated 9/16/09
• 9/3/09 for eligible employees with Pay Basis Code of CAL, paychecks dated 9/30/09
• For eligible employees with Pay Basis Code of HRY, BIW or FEE, the Effective Date of Payment of the Salary Increase is based on the employee’s obligation

Contract Provisions and Eligibility Criteria

2009 General Salary Increase

The legislation provides for a 3% General Salary Increase for employees in salaried and hourly positions who are Active or on a Paid Leave of Absence.

• Annual salaried employees receive a 3% Increase of their 7/1/09 salary rounded to the nearest dollar.
• Hourly, Biweekly and FEE employees receive a 3% Increase of their 7/1/09 salary rounded to the nearest cent.

• Employees who are incumbents of positions on 7/1/09 but are on Leave Without Pay are eligible for the Increase when the employee returns from leave, provided the employee remains in an eligible bargaining unit upon the return from leave.
• An employee in service on 4/30/09 whose employment expired prior to 7/1/09 and who would have been eligible for the Salary Increase if the employee’s employment had continued through 7/1/09 shall be eligible for the Salary Increase if the employee is reemployed in an equivalent position for a least one (1) semester or the equivalent of the 12 month period commencing on 7/1/09.
• An employee in service during a portion of the 12 month period commencing on 7/1/08, for at least one (1) semester or equivalent, but whose employment expired prior to 7/1/09, shall be eligible for the Salary Increase if the employee is reemployed in an equivalent position for a least one (1) semester or the equivalent of the 12 month period commencing on 7/1/09.
• The Salary Increase for employees covered in Article 19 or withheld by the Chancellor or the Director of Employee Relations is excluded.

Minimum Basic Annual Salary Rates

The minimum basic annual salary rates have been increased. These apply to all full-time and part-time employees paid on an annual salaried basis. A part-time employee must be paid the prorated portion of the minimum annual salary rate that corresponds to the percentage of time worked.

After the 3% increase has been applied, if the employee's salary rate is below the minimum basic annual salary rate for the position or grade, the employee is eligible to receive the appropriate minimum annual salary.

Employees appointed or promoted after the effective date of the increase are eligible to receive at least the minimum basic annual salary.

July 1, 2009- June 30, 2010 UUP Minimum Salary Chart

OSC Actions: Automatic Update of Rows on Job Data and Additional Pay Pages

After payroll processing is completed for the pay period in which each raise will be processed (Pay Period 7L for Pay Basis Codes ANN and CYF, Pay Period 11L for Pay Basis Codes 21P and CYP, and Pay Period 12L for Pay Basis Code CAL), OSC will automatically apply the 3% increase to the employee’s 7/1/09 salary. The effective date of the automatic increase will be based on the employee's pay basis code as follows:

• 6/25/09 salary (for ANN and CYF)
• 8/20/09 salary (for 21Pand CYP)
• 9/3/09 salary (for CAL)

A row will be inserted on the employee's Job Data page using the Action/Reason code of Pay Rate Chg/SAC (Mass Salary Increase) to reflect the increased rate, provided the eligible employee meets all of the criteria defined below:

• The employee must be Active or on a Paid Leave in Bargaining Unit 08 on 6/25/09 and 7/1/09 for ANN and CYF or 7/1/09 and 8/20/09 for 21P and CYP, or 7/1/09, 9/1/09 and 9/3/09 for CAL pay basis codes. The employee must remain within the pay basis code being processed.
• The employee's Job Data and Position Data records must contain the same data for Bargaining Unit, Salary Plan and Grade.
• The employee is not in one of the following titles:

Transactions processed automatically will appear on the NHRP520, Daily Outbound Transaction file.

Agency Actions

The agency must submit the 3% Salary Increase when certain conditions exist in the employee's Job Data record.

Pay Changes, Positions Changes and Transfers entered in the pay period that a raise is processed for an employee who is scheduled to automatically receive the raise must not include the raise in the submitted Pay Rate.

If the raise-eligible employee's Job Data record fields of Bargaining Unit, Salary Plan and Grade do not match the corresponding fields on the Position Data page, OSC will not apply an automatic Salary Increase. The agency must resolve the Position and Job Data discrepancy and then submit the Salary Increase using the Action/Reason code of Pay Rate Chg/CFS (Cor Fy Sal) and the appropriate Effective Date of Payment.

The agency must submit the Salary Increase if a raise-eligible employee was on Leave Without Pay on 6/25/09 or 7/1/09 for ANN and CYF, 7/1/09 or 8/20/09 for 21P and CYP, or 7/1/09, 9/1/09 or 9/3/09 for CAL pay basis codes and the employee subsequently returns from leave on or after the Effective Date of Payment of the Salary Increase. In addition to reporting the Return from Leave action, the agency must submit an Action/Reason code of Pay Rate Chg/CFS (Cor Fy Sal), effective the date of the return from leave.

For employees whose Job Code is 003837, 003836, 003861 or 003862, the agency must submit the Salary Increase for a raise-eligible employee in accordance with the PGY Salary Schedule, using the Action/Reason code of Pay Rate Chg/CFS (Cor Fy Sal) and the appropriate Effective Date of Payment.

For employees with a Pay Basis Code of BIW, the agency must submit the Salary Increase for eligible employees on the appropriate Effective Date of Payment based on the employee’s obligation. The Action/Reason code of Pay Rate Chg/SIC (Sal Incr) must be requested on the Job Action Request page.

For employees with a Pay Basis Code of HRY, the agency must submit the change in rate for eligible employees on the appropriate Effective Date of Payment based on the employee’s obligation. The Action/Reason code of Pay Rate Chg/CRT (Chg Rate) must be requested on the Job Action Request page.

For eligible employees with a Pay Basis Code of FEE, no pay change is required on the Job Action Request page. However, the agency must calculate the earnings submitted in the Time Entry page using the increased rate, commencing with the Effective Date of Payment of the increase.

Control-D Reports

The following Control-D reports will be available for agency review on the Monday after the automatic increases are applied. All reports will be sorted by agency code and then by employee name in alphabetical order.

Mass Salary Payment Report (NHRP704)

This report identifies all employees who received the automatic Salary Increase.  The report will identify all employees' salaries that were automatically increased in an eligible bargaining unit. Other fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage, Action Reason and Increment Code.

Questions

Questions concerning these increases should be directed to SUNY System Administration at (518) 443-5192.

Questions about this Bulletin may be e-mailed to the Payroll Audit mailbox.