Purpose
To inform agencies of new time entry codes and provide guidelines for payment of the Recruitment and Retention Enhancement Payments for new and existing doctoral student employees and employees in graduate programs in SUNY comprehensive colleges.
Affected Employees
New and existing employees at campuses with doctoral programs and employees in graduate programs at SUNY comprehensive colleges in Bargaining Unit 28
Effective Date(s)
There will be three (3) payments for the 2011-12 academic year. Payments may be made in:
- Administration Pay Period 18L, paychecks dated 12/21/11
- Administration Pay Period 22L, paychecks dated 2/15/12
- Administration Pay Period 2L, paychecks dated 5/9/12
Contract Provisions and Eligibility Criteria
Article 5.10 of the 2007-09 Agreement between the State and the Graduate Student Employees Union (GSEU) authorizes cash payments to new and existing doctoral student employees and employees in graduate programs in SUNY comprehensive colleges who were active in BU28 on or after 7/2/07 and are active at the time of payment.
Eligible employees at campuses with doctoral programs may receive payment based at the discretion of the Dean of the Graduate Student Department.
OSC Actions
New Time Entry Codes
OSC has created new time entry codes (along with corresponding non resident alien codes) to pay employees who qualify for the GESU Doctoral Recruitment and Retention Enhancement payments.
GRC - GSEU Recruitment Payment
GRT - GSEU Retention Payment
Agency Actions
Each campus must provide a doctoral cash payment roster listing each employee, including the last 4 digits of the employees Social Security number, to SUNY Administration.
Each comprehensive college must provide a roster of employees in graduate programs in Empl ID order to SUNY Administration.
Payments on the Time Entry page should be submitted as follows:
Recruitment Payment
| Earnings Begin Date: | First day of the Pay Period in which the payment will be made |
| Earnings End Date: | Same as Begin Date |
| Earn Code: | GRC |
| Amount: | Enter amount of payment |
For non resident aliens, one of the following Earnings Codes should be used:
XRC GSEU Recruitment Payment IC 17
YRC GSEU Recruitment Payment IC 18
ZRC GSEU Recruitment Payment IC 19
Retention Payment
| Earnings Begin Date: | First day of the Pay Period in which the payment will be made |
| Earnings End Date: | Same as Begin Date |
| Earn Code: | GRT |
| Amount: | Enter amount of payment |
For non resident aliens, one of the following Earnings Codes should be used:
XRT GSEU Retention Payment IC 17
YRT GSEU Retention Payment IC 18
ZRT GSEU Retention Payment IC 19
Payroll Register and Employee’s Check/Advice
The earnings code GRC or GRT will be displayed on the payroll register. The earnings description GSEU Recruitment Payment (SUNY Recruitment Payment IC 17, IC 18, IC 19) or GSEU Retention Payment (SUNY Retention Payment IC 17, IC 18, IC 19) will be printed on the employee’s pay stub or advice.
Questions
Questions concerning these increases should be directed to SUNY System Administration.
Questions about this bulletin may be directed to the Payroll Earnings mailbox.