Purpose

To inform campuses of OSC’s automatic processing of the 2019 UUP 2% Salary Increase and provide instructions for payments not processed automatically

Affected Employees

Employees in PSNU – BU08 who meet the eligibility criteria, except employees in the following titles:

Background

Chapter 263 of the Laws of 2018, which implemented the 2016-2022 Agreement between the State of New York and UUP, provides for an increase of 2.00% to basic annual salaries for 2019.

Effective Date(s)

The 2019 UUP 2% Salary Increase will be paid using the following effective dates and check dates:

Eligibility Criteria

Employees who meet the following criteria and were active on the payment effective dates in the chart listed above are eligible to receive the 2019 UUP 2% Salary Increase:

• Bargaining Unit = 08
• Salary Grade = 980
• Pay Basis Code = ANN or CYF, 21P or CYP, CAL, BIW, HRY, FEE
• Payroll Status = Active, Leave With Pay, Leave without Pay (MLS only)

Annual salaried employees receive a 2% Increase of their 06/30/2019 salary rounded to the nearest dollar.

Hourly, Biweekly and FEE employees receive a 2% Increase of their 06/30/2019 salary rounded to the nearest cent.

• An employee who is an incumbent of a position on 06/30/2019 but is on a Leave of Absence without pay is eligible for the salary increase when the employee returns from the leave, provided the employee remains in an eligible position.
• An employee in service during a portion of the 12 month period commencing on 07/01/2018, for at least one (1) semester or equivalent, but whose employment expired prior to the effective date of 06/30/2019, may be eligible for the salary increase if the employee is reemployed in an equivalent position for a least one (1) semester or the equivalent of the 12 month period commencing on 07/01/2019.
• An employee in service on 4/30/2019 whose employment expired prior to the effective date 06/30/2019 and who would have been eligible for the salary increase if the employee’s employment had continued through 06/30/2019 may be eligible for the salary increase if the employee is reemployed in an equivalent position for a least one (1) semester or the equivalent of the 12 month period commencing on 07/01/2019.

The salary increase for employees covered in Article 19 or withheld by the Chancellor or the Director of Employee Relations is excluded.

Salary Minimums

As provided in the agreement and the salary schedules approved in the Board of Trustees UUP Salary Resolution, salary minimums have been established for employees paid on an annual salaried basis.  Part-time employees who are paid on a prorated annual salaried basis are eligible for a prorated amount of the salary minimum that corresponds to the employee’s work percentage.

If, after applying the 2019 UUP 2% Salary Increase, an employee’s annual salary is less than the salary minimum for the employee’s title and salary level, the employee is eligible to receive the minimum salary.

If an employee is appointed or promoted on or after the appropriate payment effective date, the employee is eligible to receive not less than the salary minimum of the new position.

Part Time Faculty Minimums

Effective the semester beginning after July 1, 2019, the new Part-time Academic Faculty Minimums are as follows:

OSC Actions

2019 2% Salary Increase

OSC will process the UUP 2019 2% Salary Increase for eligible employees as follows:

A row will be inserted on the employee's Job Data page using the Action/Reason code of Pay Rate Chg/SAC (Mass Salary Increase) to reflect the increased rate, provided the eligible employee meets the criteria defined below:

• The employee must be in Bargaining Unit 08.
• The employee has no change in Pay Basis Code from 06/30/2019 through date of payment.
• The employee has a status of Active, Leave with Pay, Leave without Pay (MLS only) for the following Pay Basis Codes on the dates below:
  • ANN and CYF: 06/27/2019 and 06/30/2019
  • 21P and CYP: 08/22/2019 and 06/30/2019
  • CAL 06/30/2019, 09/01/2019 and 09/05/2019
• The employee has a status of Active, Leave with Pay or Leave without Pay (MLS only).

If OSC applies an automatic increase and there is a row in the employee’s Job Data record that is effective after the Effective Date of Payment of the increase and provided the employee remained in Bargaining Unit 08 and in the same Pay Basis Code of ANN, 21P, CAL, CYP or CYF through the date of payment, OSC will automatically increase the salary by a flat amount equal to 2% of the 06/30/2019 salary (rounded to the nearest dollar) using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary).

After all 3 payments are complete, OSC will send SUNY Administration a spreadsheet for review that includes any employees who were not automatically processed due to not meeting all eligibility dates associated with their Pay Basis Code.

Agency Action Beginning in Pay Period 7L

Transactions Submitted in the Same Pay Period the Salary Increase is Automatically Processed

When submitting pay changes and position changes on the Job Action Requests page in the pay period in which the 2019 UUP 2% Salary Increase is automatically processed, the agency must not include the salary increase in the salary reported in the Pay Rate field for an employee who will receive the automatic increase.

Employees Not Processed Automatically

Pay Basis Code BIW or HRY: To pay the 2019 2% UUP Salary Increase to employees with a Pay Basis Code equal to BIW or HRY, agencies must submit a Pay Change on the Job Action Requests page using the Reason Code SAC (Mass Salary Increase) and the appropriate effective date based on the employee’s obligation. The Pay Rate field should be populated based on the employee’s increased rate.

Excluded Titles: To pay the 2019 UUP 2% Salary Increase to employees in the titles of Assistant Instructor (12 Mo), Assistant Instructor (HS), Clinical Assistant Instructor (12 Mo) or Clinical Assistant Instructor (HS) who are eligible for the increase, agencies must submit a Pay Change on the Job Action Requests page using the Reason Code CFS (Cor Fy Sal) and the appropriate effective date. The Pay Rate field should be populated based on the PGY Salary Schedule.

Employees on a Leave of Absence Without Pay: To pay the 2019 UUP 2% Salary Increase to employees who are on a Leave of Absence without pay on any of the eligibility dates for the employee’s Pay Basis Code Group and who subsequently return from the leave after the payment effective date, in addition to processing the transaction(s) related to the return from leave, the agency must submit a Pay Change on the Job Action Requests page using the Reason Code CSL (Cor Sal) and the effective date of the Return from Leave with the next available sequence number.

Employees Who Are Reemployed: To pay the 2019 UUP 2% Salary Increase to employees whose employment expired and who are reemployed, agencies must submit a Pay Change on the Job Action Requests page using the Reason Code RHS (Rehire Salary) or Reason Code SAC (Mass Salary Increase) and the appropriate effective date. The Pay Rate field should be populated based on the employee’s increased rate.

Pay Basis Code Change: To pay the 2019 UUP 2% Salary Increase to employees whose pay basis code changes between the effective dates of the increase and date of payment, agencies must submit a Pay Change on the Job Action Requests page using the Reason Code SAC (Mass Salary Increase) and the appropriate effective date. The Pay Rate field should be populated based on the employee’s increased rate.

Subsequent Rows: If the employee has rows on the Job Data page subsequent to the effective date of one of the above transactions, the agency must submit a Pay Change on the Job Action Requests page using the Reason code CRT (Chg Rate) (Pay Basis Codes HRY and BIW only) or CSL (Cor Sal) with the effective date of the row being evaluated, the next available sequence number and the employee’s increased rate in the Pay Rate field, provided the employee remains eligible.

Pay Basis Code FEE: To pay the 2019 UUP 2% Salary Increase to employees with a Pay Basis Code equal to FEE, agencies must calculate the monies submitted on the Time Entry page using the increased rate beginning with the appropriate effective date.

Control-D Report Available After Processing

The following Control-D report will be available for campus review on the Friday after the automatic increases are applied. All reports will be sorted by campus code and then by employee name in alphabetical order.

Mass Salary Payment Report (NHRP704)

This report identifies all employees who received the automatic and manual salary increase. The report will identify all employees' salaries that were increased in an eligible bargaining unit. Other fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage, Action Reason and Increment Code.

Questions

Questions regarding eligibility for the salary increases should be directed to the SUNY System Administration.

Questions regarding this bulletin should be directed to the Payroll Earnings mailbox.