This bulletin has been superseded by Payroll Bulletin SU-280.1.

Subject

Increase to On-Call Pay for PSNU Employees Represented by the United University Professions (UUP)

Purpose

To inform SUNY campuses of the increase to On-Call Pay, the new Time Entry Codes for On-Call Pay in NYC and Long Island and to provide instructions for payments

Affected Employees

Employees in PSNU – BU08 who meet the eligibility criteria

Background

Chapter 263 of the Laws of 2018, which implemented the 2016-2022 Agreement between the State of New York and UUP, provides for an increase to On-Call Pay effective 07/01/2019.

Effective July 1, 2019, employees eligible to receive on-call pay in Long Island and New York City shall be paid $8.00 per hour or part thereof. Employees eligible to receive on-call pay in the rest of the state shall be paid $6.00 per hour or part thereof.

Effective Date(s)

Effective Date 07/01/2019

Agencies may begin submitting payments beginning Pay Period 10L, Paychecks dated 09/04/2019.

Eligibility Criteria

Full-time SUNY United University Professions (UUP) professional employees in Bargaining Unit 08 who are overtime eligible and who work regularly scheduled shifts in a hospital or clinic and are assigned to specific areas are eligible for On-Call Pay.

The areas of assignment eligible for On-Call Pay and Recall Pay are anesthesiology, biomedical engineering, cardiovascular medicine, clinical laboratories, clinical technical services, dialysis, emergency medical services, histocompatibility/transplant, and hospital information technology, infection control, and midwifery, department of nursing, operating room, perfusion, pharmacy, physician’s assistant, radiology, respiratory therapy, and social work.

OSC Actions

The Office of the State Comptroller (OSC) has created the new Time Entry codes:

SBN: To pay On-Call Pay to eligible employees in Long Island and New York City

RON - To pay Recall Standby Overtime to eligible employees in Long Island and New York City

SON - To pay On Call/Standby Overtime to eligible employees in Long Island and New York City

Additionally, the hourly amount for Time Entry Code (SBU) has been updated for eligible employees in the rest of the State:

Agency Actions

To report On-Call Pay the campus must submit the appropriate Earn Code in the Time Entry page using the following procedures:

Employees that work in NYC and Long Island:

Employees that work in all other locations:

Retroactive Adjustments:

Retroactive adjustments for On-Call Pay payments that were processed for effective dates between 07/01/2019 and 08/07/2019 will need to be entered. Campuses must submit the following in the Time Entry page:

For employees that work in NYC and Long Island:

• Multiply $3.65 by the number of On-Call units and enter as an ADJ
• Enter a General Comment that includes the calculation of the adjustment

For employees that work in all other locations:

• Multiply $1.65 by the number of On-Call units and enter as an ADJ
• Enter a Time Entry Comment that includes the calculation of the adjustment

Retroactive Adjustments for Recall Standby OT and Standby OT:

For payments originally paid using ROU or SOU:

The following steps must be used to calculate the difference between the amount originally paid (ROU or SOU) and the new amount that should have been paid based on the increase to the On-Call rate. This process must be done for each instance of ROU or SOU payments that were originally processed for effective dates between 07/01/2019 and 08/07/2019:

• Step 1. Total Standby (SBU/SBN) that should have been paid in the corresponding pay period in which the ROU or SOU was originally paid multiplied by the OT factor .01955
• Step 2. Take the result from step 1 and multiply that by the number of OT hours paid in that specific pay period.
• Step 3. Subtract the original amount of ROU or SOU paid from the results of step 2.
• Step 4. Repeat steps 1-3 for each instance of ROU or SOU paid between 07/01/2019 and 08/07/2019 and add together for a combined total.
• Step 5. Submit a positive ADJ in Time Entry using the first and last effective dates of the original payments being adjusted and the total dollar amount from Step 4.
• Step 5. Submit a positive ADJ in Time Entry using the first and last effective dates of the original payments being adjusted and the total dollar amount from Step 4.
• Step 6. Enter a General Comment that includes the calculation of the adjustment.

Tax Information

Earning Codes SBU and SBN are supplemental taxable wages, will be included in the employee’s taxable gross and are subject to all employment and income taxes.

Earnings Codes RON, SON and ADJ are taxable income, will be included in the employee’s taxable gross and are subject to all employment and income taxes. Income taxes will be calculated using the employee’s current Tax Marital Status and Withholding Allowances on the Update Employee Tax Data page in PayServ.

Federal, State and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (1.61135% for Yonkers residents and 0.50% for Yonkers non-residents).

Undeliverable Checks

If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency must complete form AC3340, Request for Payroll Check Stop Payment, and email it to the Annual Uncashed Payroll Check Outreach mailbox. Please refer to Payroll Bulletin No. 1684 for instructions.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P), original death certificate, and a Report of Check Exchange (Form AC 1476-P). If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.

Questions

Questions about this bulletin can be directed to the Payroll Earnings mailbox.