Purpose:

The purpose of this bulletin is to inform agencies of OSC’s automatic processing of the 2024 UUP three percent (3.00%) Salary Increase and to provide instructions for payments not processed automatically.

Affected Employees:

Employees in PSNU – BU08 positions who meet the eligibility criteria, except employees in the following medical resident and intern titles, are affected:

Background:

Chapter 189 of the Laws of 2023, which implemented the 2022-2026 Agreement between the State of New York and UUP, provides for a salary increase of 3.00% for 2024.

In addition, on 09/12/2023 the SUNY Board of Trustees adopted a resolution approving the salary increases and the salary schedules provided for in the 2022-2026 Agreement.

Effective Dates:

The 2024 UUP 3.00% Salary Increase will be paid using the following eligibility dates, effective dates, and check dates:

Eligibility Criteria:

Employees who meet the following criteria on all the 2024 Eligibility Dates based on the employee’s Comp Rate Code provided in the above chart are eligible to receive the 2024 UUP 3.00% Salary Increase:

• An employee who is an incumbent of a position on 06/30/2024 but has a Payroll Status of Leave of Absence (except if the Action/Reason code is LOA/MLS) on any of the applicable 2024 Eligibility Dates for the employee’s Comp Rate Code (see Effective Dates section), is eligible for the salary increase when the employee returns from the leave provided the employee remains in an eligible position.
• An employee in service during a portion of the 12-month period commencing on 07/01/2023, for at least one (1) semester or equivalent, but whose employment expired prior to the eligibility date of 06/30/2024, may be eligible to receive the salary increase if the employee is reemployed in an equivalent position for at least one (1) semester or equivalent of the 12-month period commencing on 07/02/2024.
• An employee in service on 04/30/2024 whose employment expired prior to the eligibility date of 06/30/2024 and who would have been eligible for the salary increase if the employee’s employment had continued through 06/30/2024 may be eligible for the salary increase if the employee is reemployed in an equivalent position for at least one (1) semester or equivalent of the 12-month period commencing on 07/01/2024.
• Employees covered by Article 19 are not eligible to receive the salary increase. In addition, the salary increase may be withheld from an employee if the SUNY Chancellor or the Director of Employee Relations determines such increase is not warranted or not appropriate.

Salary Minimums:

Employees Paid Using a Comp Rate Code of ANN, CYF, 21P, or CAL

As provided in Article 20 of the Agreement and approved in the Board of Trustees UUP Salary Resolution, salary minimums have been established for employees paid on an annual salaried basis. Part-time employees who are paid on a prorated annual salaried basis are eligible for a prorated amount of the salary minimum that corresponds to the employee’s work percentage.

If, after applying the 2024 UUP 3.00% Salary Increase, an employee’s annual salary is less than the applicable salary minimum for the employee’s title or salary level, the employee is eligible to receive the minimum salary. (Please see Agency Actions – Beginning in Pay Period 9L section for additional information.)

If an employee is appointed or promoted on or after the appropriate payment effective date, the employee is eligible to receive not less than the salary minimum of the new position.

Part-Time Faculty Minimums (Employees Paid Using a Comp Rate Code of BIW)

The new Part-Time Academic Faculty Minimums are as follows:

If, after applying the 2024 UUP 3.00% Salary Increase, an employee’s salary is less than the salary minimum for the employee’s campus, the employee is eligible to receive the minimum salary.

Reports Available Prior to Processing:

OSC will provide SUNY with the following reports identifying employees who will not be processed automatically.

• Comp Rate Code of BIW, HRY or FEE – this report will identify all employees in a BU08 position with a Payroll Status of Active or Leave With Pay and a Comp Rate Code of BIW, HRY or FEE at any time on or after 04/30/2024.
• Comp Rate Code Change – this report will identify all employees in a BU08 position who are appointed to another BU08 position resulting in a change in Comp Rate Code after 06/30/2024.
• Leave of Absence – this report will identify all employees in a BU08 position with a Payroll Status of Leave of Absence on any of the applicable 2024 Eligibility Dates (see Eligibility Criteria section) based on the employee’s Comp Rate Code.

OSC Actions:

OSC will process the 2024 UUP 3.00% Salary Increase as follows:

• If the employee has a Comp Rate Code of ANN, CYF, 21P or CAL and meets the remaining eligibility criteria on all of the 2024 Eligibility Dates (see Eligibility Criteria section), a row will be inserted on the employee’s Job Data page using the appropriate 2024 Effective Date based on the employee’s Comp Rate Code with the Action/Reason code of Pay Rate Change/SAC (Mass Salary Increase).
• A row will be inserted on the employee’s Job Data page using the same effective date as the row being evaluated and the Action/Reason code of Pay Rate Change/CSL (Cor Sal) for all subsequent rows through current provided the employee remains in an eligible position regardless of Payroll Status.

EXCEPTION:  If an employee in a BU08 position is appointed to another BU08 position resulting in a change in Comp Rate Code after 06/30/2024, they will not be processed automatically. The agency will be responsible for processing the UUP 2024 3.00% increase for the employee.

Calculating the New 2024 Compensation Rate:  The salary increase dollar amount for employees with a Comp Rate Code of ANN, CYF, 21P or CAL will be determined by multiplying the employee’s salary in effect on 06/30/2024 by 3.00% rounded to the nearest dollar. This dollar amount will be added to the existing salary on all inserted rows.

Agency Actions Beginning in Pay Period 8L:

Transactions Submitted in the Same Pay Period the Salary Increase is Automatically Processed
Agencies submitting a transaction to update the Pay Rate field for an employee whose 2024 UUP 3.00% Salary Increase will be automatically processed by OSC must not include the salary increase during the pay period in which OSC will automatically process the employee. The Effective Dates section above outlines the pay periods and effective dates OSC will automatically process the 2024 UUP 3.00% Salary Increase based on an employee’s Comp Rate Code.
Employees Not Processed Automatically

Employees who do not meet the automatic processing requirements for the 2024 UUP 3.00% Salary Increases may require manual submission by the agency. The below sections refer to situations in which a raise must be manually processed by the agency. For each situation (excluding Comp Rate Code FEE), if the employee has rows on the Job Data page subsequent to the effective date of one of the below transactions, the agency must submit a Pay Change on the Job Action Requests page using the Reason code CRT (Chg Rate) for Comp Rate Code HRY and BIW or Reason code CSL (Cor Sal) for all other Comp Rate Codes with the effective date of the row being evaluated, the next available sequence number and the employee’s increased salary in the Pay Rate field, provided the employee remains in an eligible position.

Comp Rate Code BIW or HRY - To pay the 2024 UUP 3.00% Salary Increase to employees with a Comp Rate Code of BIW or HRY, the agency must submit a Pay Change on the Job Action Requests page using the Reason Code SAC (Mass Salary Increase), the appropriate effective date based on the employee’s obligation and the increased salary in the Pay Rate field.

Agency Actions Beginning in Pay Period 9L:

Salary Minimums for Employees Paid Using a Comp Rate Code of ANN, CYF, 21P, or CAL

If, after automatic application of the 2024 UUP 3.00% Salary Increase (See Effective Dates section above for the pay periods and effective dates OSC will automatically process the 2024 UUP 3.00% Salary Increase based on an employee’s Comp Rate Code), an employee’s annual salary is less than the applicable salary minimum for the employee’s title or salary level, the employee is eligible to receive the minimum salary. Agencies must submit a Pay Change on the Job Action Requests page using the Reason Code CFS (Cor Fy Sal) and the appropriate effective date in the pay period following OSC’s automatic processing of the 2024 UUP 3.00% Salary Increase. The Pay Rate field should be populated based on the salary minimums provided in Article 20 of the Agreement.

Control-D Report Available After Processing:

The following Control-D report will be available for agency review after the automatic payments have been processed. All reports are sorted by Department ID, then by employee name in alphabetical order.

Mass Salary Payment Report (NHRP704)
This report identifies all employees who received the automatic and manual salary increase. The report will identify all employees’ salaries that were increased in an eligible bargaining unit. Other fields on the report include Emplid, Employee Record Number, Employee Name, Grade, Bargaining Unit, Comp Rate Code, Part Time Percentage, Action Reason, and Increment Code.

Questions:

Questions regarding eligibility for the salary increases may be directed to the SUNY System Administration.

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.

Questions regarding military information may be directed to the Military Stipend mailbox.

Questions regarding deductions may be directed to the Payroll Deduction mailbox.