Purpose

To inform agencies of OSC's automatic processing and provide instructions for processing adjustments.

Affected Employees

SUNY Professional Services employees in Bargaining Units 08 and 41.

Contract Provisions and Eligibility Criteria

Chapter 68 of the Laws of 2000, which implements agreements between the State and various bargaining units, including the professional services negotiating unit in the State University of New York. Part D of Chapter 68 provides for a 3% salary increase, rounded to the nearest dollar, for incumbents of positions in the professional services negotiating unit who were active or on a paid leave of absence as of June 30, 2000, effective on the dates outlined in the table below. Chapter 68 also provides for an increase in Inconvenience Pay for eligible employees, effective July 2, 1999.

Effective Dates

The salary increase will be paid as follows:

The Inconvenience Pay increase will be paid as follows:

OSC Automatic Salary Increase Processing for Annual Salaried Employees

For eligible employees who were active or on a paid leave on June 30, 2000 and have not had a change in their Job Data records from 07/01/2000 through the effective date of the increase, OSC will automatically insert a row and apply a 3% salary increase (rounded to the nearest whole dollar) to the employee's June 30, 2000 salary. The row will be inserted after payroll processing in each respective pay period identified above is complete. The row will read PAY RT CHG/SAC (mass salary increase).

CAL employees who are terminated on 9/1/2000 are not eligible for the raise and will not have a raise row inserted.

Raise-eligible employees in the following titles and job codes will NOT be automatically updated. Job Request transactions will need to be submitted by the agency.

Hourly, Biweekly Fee Employees

Hourly, Biweekly and Fee employees will NOT receive increases automatically.

Payments To Be Increased In a Future Pay Period

Earnings in the categories identified below are calculated automatically each pay period based on a specific amount assigned to each earnings code. These amounts will NOT be increased at this time. New earnings codes will be added by OSC to establish the increased amounts. Until then, agencies must continue to submit earnings in these categories using the existing codes. A separate bulletin identifying the new earnings codes and agency instructions will be forthcoming.

The earnings affected are Intermittent Inconvenience Pay-10 Days (IIP), Intermittent Inconvenience Pay-8 Days (IP1), Intermittent Inconvenience Pay 6 Days (IP2), Inconvenience Overtime (OIS), Intermittent Inconvenience Pay-IC17 (X14), Intermittent Inconvenience Pay-IC18 (Y14) and Intermittent Inconvenience Pay-IC19 (Z14).

OSC Automatic Processing for Inconvenience Pay

For eligible employees, OSC will automatically insert a row reflecting the $500 full inconvenience pay increase or the partial inconvenience pay increase with an effective date of 7/2/1999. The row will be inserted after payroll processing in each respective payroll period identified above is complete.

Employees who have earned inconvenience pay full (IPF) or inconvenience pay partial (IPP) during the time period of July 2, 1999 through July 5, 2000, will receive a retroactive adjustment for that time period. Any system-generated retroactive inconvenience payment during that time period will be automatically adjusted to reflect the new amounts with one exception. The system will NOT prorate any mid-pay period retroactive adjustment unless the employee had a status change.

Agency Actions: Raise Processing

OSC requests that agencies not enter any position or pay rate change transactions for raise-eligible employees during these periods, unless the effective date is prior to the raise effective dates listed above. The exception is CAL employees who must be terminated effective 9/1/2000.

For employees who have had a Job Data change effective July 1, 2000 or later, the agency must submit a transaction in the Job Action Request panel with an Action of Pay Rate Change and a Reason of CFS (Cor FY Sal). The effective date for the transaction should be based on the dates for the appropriate pay basis code.

If an employee has more than one transaction after July 1, 2000, agencies must submit transactions in the Job Action Request panel to correct all subsequent rows.

To apply the salary increase, use the Job Action Request panel to enter the Reason Code that corresponds to the appropriate pay basis code as follows:

The effective date of the transaction is based on the employee's obligation.

Agency Actions: Inconvenience Pay

Because the contractual effective date (7/2/1999) for the Inconvenience Pay increase is not at the beginning of a pay period, any employee who received Inconvenience Pay for the pay period of June 24, 1999 through July 7, 1999, will need an Inconvenience Pay adjustment. The system will pay the increase for the full pay period. Refer to Payroll Bulletin #170 for proration information.

Agencies are responsible for adjusting any AIF (Adjust Inconvenience Pay Full) or AIP (Adjust Inconvenience Pay Partial) from July 2, 1999 through July 5, 2000.

Agencies are responsible for adjusting any annual Inconvenience Pay started or canceled mid-pay period without a status change from July 2, 1999 through July 5, 2000.

Agency Procedure: Reporting Adjustments in Time Entry Panel

These adjustments are to be made in the Time Entry panel using the new earn code AJR - Adjust Raise

To Add the AJR Code, enter

Reveal Reports

The following Reveal reports will be available for agency review the week of 7/24/00. All reports will be sorted by agency code and then by employee name in alphabetical order.

• Mass Additional Pay Report (NHRP703):
  This report will identify all employees receiving an automatic increase for Inconvenience Pay- Full (IPF) or Inconvenience Pay-Part (IPP). Fields on this report include Emplid, Employee Record #, Employee Name, Earn Code, Grade, Sal Plan, Barg Unit and Additional Pay Amount.
• Mass Salary Payment Report (NHRP704):
  This report will identify all employees who received the automatic general salary increases. The report will identify the employee's last salary in an eligible bargaining unit that was automatically increased. Other fields on the report include Emplid, Employee Record #, Employee Name, Grade, Barg Unit, Pay Basis Code, Part time Percentage, Action Reason and Increment Code.
• Mass Salary Increase Exception Report (NHRP709):
  This report will identify employees who did not receive an automatic general salary increase because their Position and Job data do not match. Fields on the report include Emplid, Employee Record #, Employee Name, Grade, Barg Unit, Pay Basis Code, Part time Percentage and FTA Salary.

Printed Report

• A printed report identifying active, salaried employees who had a Job Data change effective July 1, 2000 or later and did not receive the automatic raise will be mailed to the agencies the week of 7/24/00.

Payroll Register and Employee's Check Advice

All retroactive Inconvenience Pay adjustments will be displayed on the payroll register and the employee's check or direct deposit advice.

Questions

Questions concerning these increases should be directed to SUNY System Administration.

Questions on this Bulletin may be directed to your OSC payroll auditor.