Purpose

To provide instructions to agencies for processing discretionary increases.

Affected Employees

SUNY Professional Service employees in Bargaining Units 08 and 41

Specifics

Article 20.7 of the 1999-2003 Agreement between the State and United University Professions (Bargaining Unit 08) and a SUNY Board Resolution of May 31, 2000 for employees in Bargaining Unit 41 provides for a discretionary increase based on an employee's June 30, 2001 salary. Payment of the increase is at the discretion of the College President and can be made to employees who are incumbents on the payroll June 30, 2001.

Effective Date(s)

The discretionary increases are to be paid as follows:

The discretionary increases will be processed over four (4) pay periods beginning in pay period #14. SUNY System Administration has given a designated pay period in which to process their discretionary increases.

OSC Actions

OSC will run the SUNY Discretionary Increase file after all other actions submitted on the Job Action Request panel have been approved for the applicable agencies. The increases will be automatically added to the Job Data panel. The initial discretionary increase row will appear with an Action of Pay Rt Chg (Pay Rate Change) and a Reason of SIC (Salary Increase). All eligible rows following will appear with an Action of Pay Rt Chg (Pay RateChange) and a Reason of CSL (Cor Sal).

Agency Responsibilities

Each agency must complete a discretionary salary increase roster, in Empl ID order, as prescribed by SUNY System Administration .The roster must be signed by the College President and forwarded to SUNY System Administration who must forward to OSC.

Agency Actions

Discretionary Raise Processing

Regardless of whether the increases are submitted to OSC via a special discretionary increase file, entered directly on-line by the agency, or submitted to OSC on the data capture file, the following procedures apply:

For eligible employees with a pay basis code of ANN, CYP or CYF, the Action of Pay Rt Chg (Pay Rate Change) and the Reason code SIC (Salary Increase) must be submitted effective July 1, 2001.

Because employees with pay basis code ANN, CYP or CYF received a 3% salary increase on July 5, 2001, the Action of Pay Rt Chg and the Reason code CSL must be submitted to update the July 5, 2001 row using the July 1, 2001 discretionary amount.

For eligible employees with the pay basis code 21P, the Action of Pay Rt Chg and the Reason code SIC must be submitted effective 8/16/01.

For eligible employees with pay basis code CAL, the Action of Pay Rt Chg and the Reason code SIC must be submitted effective September 1, 2001.

All subsequent rows on the Job Data panel must be updated by submitting the action of Pay Rt Chg and the Reason code CSL.

Note:

Subsequent rows should only be increased by the amount of the actual discretionary amount as shown on the approved roster. Do not apply the 3% salary increase to any discretionary amount when updating rows.

Reveal Report and Agency Actions

Reveal Report:

After the SUNY Discretionary Increase file has been processed, the following listing will be made available to agencies in Reveal:

NHRP 558, SUNY Discretionary Raises Exception Report

Fields contained on this report will be Emplid, Employee Name, Effective Date, Pay Basis Code, Action Reason and Salary. This report will identify employees who did not receive the automatic increase due to one of the following:

• Invalid Emplid 
• Emplid is Blank
• Department ID not found
• Department ID required
• No Record found on Job
• Invalid Action Reason

Agency Actions:

OSC will notify SUNY System Administration after the discretionary file is processed and the reveal report is available. In the payroll period in which the raises are being processed, time will be allotted for agencies or SUNY System Administration to request the necessary corrections and additions that may be needed.

Questions

Questions concerning these increases should be directed to SUNY System Administration.

Questions about this bulletin may be directed to your OSC payroll auditor.