Purpose

To provide guidelines and processing procedures for Cash Payments.

Affected Employees

Doctoral students in Bargaining Unit 28

Effective Date

There will be 4 payments for the 2002-2003 academic year:

• Check dated September 25, 2002
• Check dated December 18, 2002
• Check dated February 12, 2003
• Check dated May 7, 2003

Contract Provisions and Eligibility Criteria

Article 5.13 of the 1999-2003 Agreement between the State and the Graduate Student Employees Union (GSEU) authorizes cash payments to new and existing doctoral student employees who are active in BU-28 at any time during the 2002-2003 academic year (8/15/02-6/4/03).

Employees at campuses with doctoral programs may receive payments up to a maximum of four times a year at the discretion of the Dean of the Graduate Student Department.

Campuses with doctoral programs are:

• 28019 University at Albany
• 28029 University at Binghamton
• 28039 University at Buffalo
• 28059 SUNY at Stony Brook
• 28109 Health Science Center at Brooklyn
• 28119 Health Science Center at Syracuse
• 28559 Environmental Science and Forestry
• 28589 College of Optometr

Agency Actions Processing Procedures

Each campus must provide a Doctoral Cash Payment roster, in Empl. ID order, to SUNY Systems Administration.

Submit payments on the Time Entry Panel as follows:

For non-resident aliens, use one of the following Earning Codes:

• XDP SUNY Doctoral Cash Pymt IC 17
• YDP SUNY Doctoral Cash Pymt IC 18
• ZDP SUNY Doctoral Cash Pymt IC 19

Payroll Register and Employee's Paycheck/Advice

The earnings code DCP will be displayed on the payroll register. The earnings description SUNY Doctoral Cash Payment (SUNY Doctoral Cash Pymt IC 17, IC 18, IC 19) will be printed on the employee's pay stub or advice.

Questions

Questions about these payments may be directed to SUNY Systems Administration.

Payroll related questions should be directed to your OSC payroll auditor.