Purpose

To provide instructions to agencies for processing discretionary increases.

Affected Employees

SUNY Professional Service employees in Bargaining Units 08 and 41

Background

Article 20.7 of the 1999-2003 Agreement between the State and United University Professions (Bargaining Unit 08) and a SUNY Board Resolution of May 31,2000 for employees in Bargaining Unit 41, provides for a discretionary increase based on an employee's June 30, 2003 salary. Payment of the increase is at the discretion of the College President and can be made to employees who were incumbents on the payroll June 30,2003.

Effective Date

The discretionary increases will be processed over four (4) pay periods beginning in pay period #14

SUNY System Administration has designated payroll periods for each campus to submit their discretionary increases.

OSC Actions

OSC will run the SUNY Discretionary Increase file after all other actions submitted on the Job Action Request page have been approved for the applicable agencies. The initial discretionary increase row will appear on the Job Data Page with an Action of Pay Rt Chg (Pay Rate Change) and a Reason of SIC (Salary Increase). All eligible subsequent rows will appear with an Action of Pay Rt Chg and a Reason of CSL (Correct Salary).

Agency Actions

Each agency must complete a discretionary salary increase roster, in EmplID order, as prescribed by SUNY System Administration. The roster must be signed by the College President and forwarded to SUNY System Administration who will forward it to OSC.

Pay Basis Code ANN, CYP or CYF

For eligible employees with Pay Basis Code ANN, CYP or CYF, the Action of Pay Rt Chg and the Reason SIC must be submitted for the July 1, 2003 discretionary amount.

Pay Basis Code 21P

For eligible employees with the Pay Basis Code 21P, the Action of Pay Rt Chg and the Reason code SIC must be submitted effective August 14, 2003.

Pay Basis Code CAL

For eligible employees with Pay Basis Code CAL, the Action of Pay Rt Chg and the Reason code SIC must be submitted effective September 1, 2003.

All eligible subsequent rows on the Job Data page must be updated by submitting the action of Pay Rt Chg and the Reason code CSL.

Note: Subsequent rows should only be increased by the amount of the actual discretionary amount as shown on the approved roster.

Exceptions Report

After the SUNY Discretionary Increase file has been processed, the following report will be available to agencies:

NHRP 558, SUNY Discretionary Raises Exception ReportFields contained on this report will be Emplid, Employee Name, Effective Date, Pay Basis Code, Action Reason and Salary. This report will identify employees who did not receive the automatic increase due to one of the following:

• Invalid Emplid
• Emplid is Blank
• Department ID not found
• Department ID required
• No Record found on Job
• Invalid Action Reason

OSC will notify SUNY System Administration after the discretionary file is processed. This report will be sent to the agencies via e-mail or fax.

Questions

Questions concerning these increases should be directed to SUNY System Administration.

Questions about this bulletin should be emailed to the Payroll Audit Mailbox.