Overview
You can view your Fiscal Year Earnings and Prior Years’ Adjustments in Retirement Online. These are the employee earnings and days worked reported to NYSLRS by your organization, as well as any adjustments processed during the prior State fiscal year.
You can view reported earnings and adjustments you have already been billed on (“Billed Data”) and you can also review earnings you have not yet been billed on (“Pre-Billed” earnings).
Note: Your annual invoice and estimated invoice are based on reported earnings. We provided you a projected invoice last September as a budgeting tool for this fiscal year’s bill. The projected invoice was calculated based on anticipated earnings, so your projected invoice may not match your estimated or annual invoice for the current fiscal year.
Pre-Billed Fiscal Year Earnings
The Pre-Billed Fiscal Year Earnings Review page in Retirement Online allows you to view, year-round, the pensionable earnings you reported but have not been billed on yet. These earnings include any adjustments made during the current State fiscal year which ends March 31.
Each April, we will remind you to review these earnings and adjustments and make corrections if needed, before you are billed on them (see If Your Records Don’t Match below). Corrections submitted after May 31 may not be received in time to appear on the current year’s invoice.
Please note, adjustments to earnings for previous fiscal years, known as Prior Years’ Adjustments, must be submitted by March 31 to be included in the current year’s invoice.
Billed Fiscal Year Earnings
The Fiscal Year Earnings page in Retirement Online allows you to see a breakdown of pensionable earnings you are billed for, by tier, plan, option and member, for a given State fiscal year. For example, the estimated and annual invoices you receive in 2024 (for payment due February 1, 2025) will be based on the April 2023 – March 2024 fiscal year earnings you reported to NYSLRS.
The earnings reported for members who withdrew, transferred, retired or died during the State fiscal year billing period (April – March) are also included. These earnings, referred to as decremented salaries, are pensionable earnings included in your projected invoice, estimated invoice and annual invoice calculations.
Prior Years’ Adjustments
The Prior Years’ Adjustments page in Retirement Online allows you to see changes to previous years’ pensionable earnings for your location, by member. Adjustments occur when changes to previously reported earnings are entered into an employee’s NYSLRS account. These adjustments may have been made in Retirement Online or submitted on an Adjustment Report (RS2050).
Our service credit or retirement benefit calculation staff may also adjust earnings if they find mandatory service that wasn’t credited. This action results in a cost to you, the employer, for contributions owed on the earnings, plus interest.
Because you are billed or credited for adjustments, it’s important to review them to confirm they agree with your records.
Viewing Your Fiscal Year Earnings and Prior Years’ Adjustments
- Sign in to Retirement Online.
- From Account Homepage, click Access Billing Dashboard button.
- After choosing location code and retirement system (ERS or PFRS), click Pre-Billed Fiscal Year Earnings Review, Fiscal Year Earnings or Prior Years’ Adjustments (PYAs) link.
Only employees with the Billing Security Role are able to access the Billing Dashboard. Your Security Administrator assigns the Billing Security Role to contacts who need to view billing information.
You can download Fiscal Year Earnings and Prior Years’ Adjustments data to an Excel spreadsheet. If you need assistance, use our help desk form and select Employer Billing from the dropdown or call 866-805-0990 and press 1 to access the employer menu, then follow the prompts.
Retirement Online works best when viewed with Google Chrome or Microsoft Edge. If you use a different browser, your information may not display properly or you may experience other problems.
If Your Records Don’t Match
Fiscal Year Earnings
If there is an error in either of the Fiscal Year Earnings reports (pre-billed or billed), you will need to submit an adjustment using Retirement Online.
If your adjustment will result in zero earnings or days worked, mail an Adjustment Report (RS2050) instead of using Retirement Online.
Note: If you have not switched to enhanced reporting, refer to our Making Adjustments page for instructions. As a reminder, legacy reporting will be decommissioned in 2024.
Prior Years’ Adjustments
If you disagree with an adjustment appearing on the report, use our help desk form and select “Monthly Employer Reporting” from the dropdown or call 866-805-0990 and press 1 to access the employer menu, then follow the prompts.
These are a few reasons a prior year's adjustment might be listed incorrectly on your report:
- Some adjustments are keyed into the computer system manually and there may have been an error in the employer location code that was entered.
- The earnings entered were previously reported under a different NYSLRS ID for the member.
- The earnings entered were previously reported on a monthly report by you (it is your responsibility to supply proof of this).
If You Need Help
If you have questions or for help accessing Retirement Online, use our help desk form (select Employer Billing or Retirement Online Troubleshooting from the dropdown).
You can also call 866-805-0990 (press 1 to access the employer menu, then follow the prompts).
Rev. 7/24