Fiscal Year Earnings and Prior Years’ Adjustments

Overview

You can view your fiscal year earnings and prior years’ adjustments in Retirement Online.

  • Fiscal year earnings are the employee earnings reported to NYSLRS by your organization, as well as any adjustments submitted, during a State fiscal year (April 1– March 31).
    • Pre-Billed refers to fiscal year earnings you have not yet been billed on.
    • Billed refers to fiscal year earnings you have already been billed on.
  • Prior years’ adjustments are adjustments to previous fiscal years’ earnings, which were submitted after you have already been billed.

Note: Your estimated invoice and annual invoice are calculated using reported earnings. Each September, we provide a projected invoice as a budgeting tool for your next annual invoice. Your projected invoice is calculated using anticipated earnings, so your projected invoice may not match your estimated or annual invoice.

 

Viewing Your Fiscal Year Earnings and Prior Years’ Adjustments

  • Sign in to Retirement Online.
  • From Account Homepage, click Access Billing Dashboard
  • After choosing location code and retirement system (ERS or PFRS), click Pre-Billed Fiscal Year Earnings Review, Fiscal Year Earnings or Prior Years’ Adjustments (PYAs) link.

You can download fiscal year earnings and prior years’ adjustments data to an Excel spreadsheet.

Only employees with the Billing Security Role can access the Billing Dashboard. Your Security Administrator assigns this security role to contacts who need to view billing information.

Retirement Online works best when viewed with Google Chrome or Microsoft Edge. If you use a different browser, your information may not display properly, or you may experience other problems.

 

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Pre-Billed Fiscal Year Earnings

The Pre-Billed Fiscal Year Earnings Review page in Retirement Online allows you to view, year-round, the earnings you have not yet been billed on.

NYSLRS uses the earnings reported by your organization during State Fiscal Year April 1, 2024–March 31, 2025 (SFY 2024-25), as well as any prior years’ adjustments you haven’t been billed for yet, to calculate your estimated invoice and annual invoice due February 1, 2026.

From April 1–May 31, it’s important to review the earnings reported during SFY 2024-25 before you are billed on them. If you have the Billing Security Role, we send you a reminder in April. If there is an error, a contact at your organization with the Employer Reporting Security Role must submit an adjustment by May 31, 2025 (for more information, see If Your Records Don’t Match). Corrections submitted after that date may not appear on this year’s invoice and will instead appear as a prior years’ adjustments on next year’s invoice.

In June, your pre-billed fiscal year earnings for SFY 2024-25 will become billed fiscal year earnings. As reports are submitted for State Fiscal Year April 1, 2025–March 31, 2026 (SFY 2025-26), the earnings reported by your organization will be viewable on the Pre-Billed Fiscal Year Earnings Review page. (Note: The April monthly report is due May 7, so information should become available sometime in May depending on when a contact at your organization submits the report.)

 

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Billed Fiscal Year Earnings

The Fiscal Year Earnings page in Retirement Online allows you to view the earnings you have already been billed on. You can see a breakdown by tier, plan, option and member, for a given State fiscal year.

The earnings reported for members who withdrew, transferred, retired or died during the State fiscal year are also included. These earnings, referred to as decremented salaries, are earnings included in the calculation of your projected invoice, estimated invoice and annual invoice.

 

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Prior Years’ Adjustments

The Prior Years’ Adjustments page in Retirement Online allows you to view adjustments to previous fiscal years’ earnings, which were submitted after you have already been billed.

A contact at your organization may have submitted the adjustment to correct an employee’s previously reported earnings. NYSLRS staff may also adjust earnings if they find mandatory service that wasn’t credited. Adjustments result in a cost to you, the employer, for contributions owed on the earnings, plus interest. Because you are billed or credited for adjustments, it’s important to review them to confirm they agree with your records. For more information, see If Your Records Don’t Match.

Adjustments for previous fiscal years must have been submitted by March 31, 2025 to be included in the current year’s invoice.

 

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If Your Records Don’t Match

Adjustments to earnings for SFY 2024-25 must be submitted by May 31, 2025. Corrections submitted after that date may not appear on this year’s invoice and will instead appear as prior years’ adjustments on next year’s invoice.

Adjustments for previous fiscal year earnings must have been submitted by March 31, 2025 to be included in the current year’s invoice. Corrections submitted after that date will appear as prior years’ adjustments on next year’s invoice.

Fiscal Year Earnings

If there is an error in the earnings reported by your organization, a contact at your organization with the Employer Reporting Security Role must submit an adjustment for the appropriate payroll end date. Your Security Administrator assigns this security role to contacts who handle reporting information to NYSLRS.

Note: If your organization has not switched to enhanced reporting, refer to our Making Adjustments page for legacy reporting instructions.

Set Up Your Enhanced Reporting Transition Plan Today

All employers are required to switch to enhanced reporting. If your organization hasn’t set up a transition plan with us, you must contact us immediately to do so.

Begin with 2 Easy Steps

  1. Email [email protected].
  2. Set a timeframe that works for your organization to switch to enhanced reporting.

Prior Years’ Adjustments

If you have questions about a prior year’s adjustment, a contact at your organization with the Employer Reporting Security Role may be able to help. If the adjustment was not submitted by your organization or if you need further assistance, use our help desk form (select Monthly Employer Reporting from the dropdown). You can also call 866-805-0990 (press 1 to access the employer menu, then follow the prompts).

 

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If You Need Help

If you have questions or for help accessing Retirement Online, use our help desk form (select Employer Billing or Retirement Online Troubleshooting from the dropdown).

You can also call 866-805-0990 (press 1 to access the employer menu, then follow the prompts).

 

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Rev. 4/25