Reducing a cash advance can be voluntary on the part of the agency or could be required by OSC. Any State agency that is expected to discontinue operations must return the full amount of the advance.

Reduce a Cash Advance

1. Prepare a check in the amount of the reduction payable to the Commissioner of Taxation and Finance.
2. Create an AP Adjustment Voucher in SFS as described in Section 3 – Refund of Appropriation/AP Adjustment Vouchers of this Chapter for the amount of the reduction to the advance. The Special Use Vendor ID, fund, program, and department assigned to the advance account must be used and can be viewed on the NY_AP_CASHADV_AUTHORIZED_LIMIT public query in SFS. The appropriate account code from the table below is also required. When used, these specific codes impact the accounts receivable balances in the Modified Accrual Ledger.

ACCOUNT CODES USED TO ESTABLISH, INCREASE OR REDUCE CASH ADVANCES
(Not used to reimburse an advance account.)

3. Forward the check and SFS voucher information to Treasury as described in Section 3 – Refund of Appropriation/AP Adjustment Vouchers of this Chapter:

New York State Taxation & Finance
Division of the Treasury
110 State Street, 2nd Floor
Albany, New York 12207

Advances Charged to Lapsed Appropriations

Cash returned to liquidate or reduce an advance charged to a lapsed appropriation must also be submitted as an AP Adjustment Voucher as described above but must use the appropriate lapsed cash advance account code as listed in the table below. Like the codes in the table above, these specific codes impact the accounts receivable balances in the Modified Accrual Ledger.

Guide to Financial Operations

REV. 2/23/2024