Typically an agency will choose to transfer advance charges from an appropriation that is due to lapse so the appropriation authority can be used for other appropriate expenses prior to lapsing. Agencies who wish to transfer the charge for their advances from an old fiscal year appropriation to a new fiscal year appropriation must submit an AP Journal Voucher. The Special Use Vendor ID, fund, program, and department assigned to the advance account must be used and can be viewed on the NY_AP_CASHADV_AUTHORIZED_LIMIT public query.

Permanently Charged Advances

If agency staff has not rolled over advances to current year appropriations, the advance will be permanently charged to the original appropriation. Once that appropriation lapses, a return of the advance will be posted as an AP Adjustment Voucher pursuant to Section 10.C - Reducing a Cash Advance of this Chapter.

Guide to Financial Operations

REV. 03/29/2017