NYKK0004 Appropriations Due To and Not Due To Lapse Report 

The NYKK0004 Appropriations Due To and Not Due To Lapse report is made available to agencies through SFS. Once agencies are notified by OSC that the lapse dates have been updated based upon the recently enacted State budget, it is critical that agencies thoroughly review the NYKK0004 to ensure that appropriations are NOT erroneously lapsed.

Appropriations appearing on the NYKK0004 which should NOT be lapsed should be immediately reported to your Bureau of State Accounting Operations (BSAO) - Budgets and Spending Accounting Section Accountant or [email protected] via e-mail with the full budgetary chart string, along with the reference to the reappropriation from the enacted State budget (e.g. Chapter, Section, Law, Page and Line.)

Agencies should run the report for their own GLBU by navigating to: SFS > Main Menu > Commitment Control > Budget Reports > App Due/Not DueTo Laps(KK0004).

NOTE: The Lapse Date parameter needs to be updated with an actual Lapse Date (currently defaults to current date).

NYAP1547 Pending Transactions for Lapsing Budgets Report

The NYAP1547 – Pending Transactions for Lapsing Budgets report was created to assist agencies and OSC in monitoring transactions that require action based on the Agency Calendar. Agencies must monitor and react to items appearing on these reports which require agency action. OSC monitors these reports for items requiring OSC action. If an agency is concerned about a lapsing item requiring OSC action that has remained on the report for more than 5 business days, they should contact the appropriate Bureau within OSC. SFS runs these reports nightly on a statewide basis and makes them available through Report Manager each morning.

Agencies are also able to run these reports for their GLBU leading up to lapsing to ensure that transactions requiring agency action are completed timely. In addition, access to the information is available via query through the query manager:

The path to access the reports on Report Manager: Reporting Tools> Report Manager> search for Lapsing Folder

You will see 9 results. One report for each transaction type. Select the type of transactions you want to view.

The path to access the queries: Reporting Tools> Query> Query Viewer> Search for NYAP1547

You will see 9 results. One query for each transaction type. Select the one you would like to run, enter the lapse date and BU.

Guide to Financial Operations

REV. 01/06/2020